How to get an extract from the house register: where to go and what to do

G. Alekseev Author of the article

An extract from the house register is a document that records all aspects of the history of a residential building. Almost every home has such a book in the form of an A-4 format magazine, the pages of which are laced and numbered. Maintaining house books is a necessary measure designed to prevent falsification and correction of entered data.

The certificate usually provides information about the people officially living in the residential premises. How to get an extract from the house register? You must either be the owner of the apartment or have a registration stamp in your passport confirming the fact of registration in this apartment. It is allowed for an outsider to receive an extract if he has a power of attorney from the owner.

Receipt procedure

In standard cases it is necessary:

• come to the passport office or HOA with: a passport, a certificate of ownership (for privatized apartments), a social tenancy agreement (for state-owned apartments), a notarized power of attorney (if the applicant is acting on behalf of the owner/registered person), a house book (for owners of a private house);
• write an application according to the established form No. 11 (the sample form should be located on the information stand, and the form must be issued at the passport office).

It is important to correctly indicate what information you need. If you need information about the owner and persons registered in the residential premises, request a standard version of the document. If you need information about all former owners and registered citizens in the apartment, request an extended (archival) extract.

The standard one is usually issued on the day of application, and the archival one within 3-7 days. The exact date will be communicated to you at the passport office. This service is free, so no state fee is required.

Some citizens do not have free time or desire to go to the passport office or sit in queues. Therefore, there are special intermediary companies that offer to obtain the document for you. To do this, you will need to issue a power of attorney so that the authorized person receives a certificate in your name.

There is an alternative way - use the Internet portal of government services.

Receiving an extract via the Internet

For the purpose of effective interaction between authorized bodies and ordinary citizens, a special web portal for government services was created, through which individuals can find out how to obtain an extract via the Internet, without standing in queues and saving time.

To do this, you need to go to the website gosuslugi.ru, go through the registration procedure and submit an application. This can be done by selecting the “create a new application” option. In the window that appears, you need to fill in the fields with your data. Since the document is issued only to the owners of residential premises and persons registered in them, you must first confirm your identity. This can be done in two ways:

• send copies of your passport and title documents for the apartment electronically;
• or send paper copies using .

How to get an extract if you are not the owner?

Third parties do not have the right to receive a certificate from the house register if they are not the owner of the residential premises or a person registered in it. But the document is often required when drawing up a purchase and sale agreement to verify the purity of the transaction. According to the law, presenting an extract in this case is not a mandatory condition, with the exception of purchasing housing with a mortgage.

Then how can a non-owner get an extract from the house register? As an option, obtain notarized consent from the apartment owner. Or ask the owner to obtain the document themselves.

Who can receive an extract from the house register?

The extract can be received either by the owner of the apartment or by other registered people in the given living space. You can get an extract from the house register, for example, in contrast to documents from the BTI, at the passport office, which you can find at the housing maintenance office. The problem with such services is ineffective management, which drags out the process of obtaining a simple statement for several weeks. The Star-Service Cadastre and Registration Center will allow you to quickly issue an extract with full control over the correctness of filling out, so that you do not have problems after presenting the document. By receiving complete information about residents, their registration period, departure or arrival locations, you will protect your investment.

Example document

Extract from the house register in a private house

How to obtain an extract from the house register of a private house? It is known that house books of private houses are usually kept at home, so it is the property owners who are responsible for the safety of the document.

To obtain a certificate in this case, you must come to the passport office, submit a request, present a passport and a certificate of ownership of your property.

There are situations when it is impossible to confirm the fact that you are the owner of the house: in this case, you may be refused extradition. Then you need to submit a request for a duplicate of the title document to the territorial department of Rosreestr.

Archival extract from the house register

• The owner of living space in an apartment building or in a private house;
• A person who has reached the age of majority and has a residence permit in this property;
• A third party who has a certified power of attorney from the owner and acts on his behalf.

• Passport of a citizen of the Russian Federation;
• Papers confirming the owner's rights to the living space.

Additional documents:

• If the citizen requesting an extract lives in an apartment owned by the authorities on a temporary basis, then he will need to provide a social tenancy agreement.
• If a citizen is the owner of a share in an apartment, then he will need to provide a certificate or agreement confirming his rights.
• If a third party applies for a certificate, then he will need to provide a notarized power of attorney indicating the provisions on the transfer of rights to receive the document from the owner to this person. Accordingly, you will need passport data of both the third party and the owner himself.
• If a citizen is the owner of a private house, he will additionally have to provide a house register.

If a person is the owner of a private house, then it will not be possible to obtain an extract in the absence of a house register. But it’s easy to create a house register. This document is maintained for each household. You can purchase the required form at a bookstore. After that, fill it out and register it with the local FMS department. By the way, you can also purchase the form directly from this authority.

To register a house register with the Federal Migration Office

The service will need the following documents:

• Passports of all citizens who are registered in this area, including its owner(s);
• A document confirming ownership or social tenancy;
• Certificate from the management company about the number of residents in the house with a list of names.

The document is issued to the house, and not to a specific citizen. Therefore, if a private house has 2 or more owners, there is one house register for all. If necessary, any owner can make a copy and have it certified by a notary.

If the property has only one owner, the document is kept by him for the entire period while the property is in his ownership.

The house register can be replaced with a new one only if it is physically worn out. In the event of a house sale, donation, inheritance, etc., the house register is transferred to the new owner.

The archived extract is similar to the standard one, but still, there are significant differences between them:

• The purpose of a standard extract is to confirm the fact of residence of specific citizens in a specific area;
• The archival extract, in addition to the standard set of information, also contains information about those persons who previously lived in the house. That is, before the property became the property of the current owner. Therefore, this extract is also called extended.

An extended statement may be useful in cases where, when purchasing a home, the potential owner wants to make sure that no other persons are registered in the house claiming to have square meters. Distant relatives, for example.

The extended extract contains information about all persons related to this building. With the exception of those whose information could not be officially confirmed. Therefore, this document can be used by the owner of the house for personal purposes. For example, to restore a family tree or history.

If you don’t know where to get an archival extract from the house register, then everything is very simple - in the same place as the standard one:

• In a management company (homeowners' association, management company, housing cooperative);
• In the Multifunctional Center (MFC);
• At the passport office (FMS).

Reading time: 4 minutes

An archival extract from the house register allows you to trace the history of changes in owners and tenants of an apartment. The range of situations in which this certificate may be required depends on what it is requested for and what information it contains.

The house register, according to the new Administrative Regulations, is no longer a mandatory form of accounting for citizens registered in the apartment. Accordingly, extracts from it should have lost their relevance.

However, real estate specialists and local government officials, acting according to the old rules, require certificates from the owner based on data from this journal.

These include an extended extract from the house register.

This is due to the fact that the forms of documents that will serve as extracts have not yet been determined. In addition, not all government agencies in the regions have switched to electronic document management.

The date from which the registration of tenants begins is the day the occupancy order is received during the construction of a house or the first purchase of living space. Accordingly, everyone who has lived in the room since then will be included in the form table. Below is a sample of an archival extract from the house register.

Information from archival certificates is necessary primarily when selling a home. This way, the buyer will make sure that all residents have been discharged from the apartment and that a person who has the right to use the living space will not suddenly appear - a serving military man or a relative released from prison.

We invite you to familiarize yourself with: Entry ban into the Russian Federation. How to find out exactly how to withdraw, decision statistics.

These persons are temporarily deregistered until the grounds for their absence are eliminated. At the time of sale of the apartment, they will not be listed at the address and information about them will not be reflected in the standard extract from the residential building. But over time, a surprise may await the new owners.

To understand whether an extended extract from the house management is always needed, you should take into account its content, consider the algorithm for obtaining it and determine the validity period.

The document contains the following information about residents:

• FULL NAME;
• Date and place of birth;
• the place where you came from;
• purpose and duration of stay at this address;
• citizenship;
• passport: series, number, when and by whom it was issued;
• whether he is registered with the military;
• date of registration;
• if the citizen left, then it is indicated where, when and for what reason.

Summarizing these data, it is easy to imagine what an archival (extended) extract from the house register looks like.

An important point: if a person is no longer registered at the address, the last column will be filled in (where and when he left), if he is still registered, it will be empty.

Receiving algorithm

An extract of any sample is drawn up on the basis of information from the main document, that is, the house register itself. They are conducted by employees of passport offices in companies serving a particular house.

To determine where to get an archival extract from the house register, you need to take into account that it contains data about citizens living in the apartment from the moment of the first purchase, and this could be a very long time ago. Therefore, sometimes even city archives have to be involved.

The population can obtain extended certificates from the following authorities:

• department of the Main Department of Migration Affairs of the Ministry of Internal Affairs,
• administrations of villages and towns,
• MFC "My Documents"
• EIRC,
• BTI,
• HOA and others.

An appropriate application must be submitted to the appropriate authority along with a package of documents confirming the identity of the applicant and his rights to the apartment

An archival extract from the house register is also ordered through State Services. To do this, you need to visit the official website, register, confirm your account, and then fill out an application in the appropriate section.

Read more about what an extract from the house register is, why it is needed and how to order it.

There are only two main situations in which a citizen may need an extended version of an extract from a recreation center:

• concluding a real estate purchase and sale transaction;
• privatization of housing.

In both cases, the extended statement allows:

• record the current number of residents,
• identify whether there are minor children, incapacitated persons (elderly people, disabled people and others) on their list,
• determine the presence of temporarily retired citizens who retained the rights to use the apartment: military personnel,
• prisoners, prisoners
• those staying in hospital,
• those who went on long business trips abroad and others.

The legislation does not discuss the validity period of the certificate. It should be remembered: the shorter the period between the day of its issuance and the date of completion of legal actions with the apartment (a purchase/sale agreement or a privatization act is drawn up), the higher the likelihood that the information in it is reliable. The unspoken period is 1 month.

• It is much easier to obtain a standard statement than an archival counterpart, because it is issued exclusively to the owner of the property.
• A logical question arises: how to obtain an archival extract from the house register for a non-owner or a person at a given address not registered at all, for example:

• relative;
• a realtor who helps to complete a purchase and sale transaction when the owner of the apartment is abroad;
• to an authorized employee who prepares a package of papers for privatization.

Sometimes government agencies refuse to issue certificates even to people who own housing, citing the law on the protection of personal information. Therefore, only personal persistence, persuasiveness, as well as the experience of a particular department will allow you to obtain such an extract.

In large cities there are specialized law firms that have access to archives and the authority to issue such papers to the population. They charge a fee for their services.

For example, you can order an archival (extended) extract from the house register in Moscow and the Moscow region through such a company for 3500-6500 rubles.

Ordering documents through government agencies is not associated with any costs.

Conclusion

An extract from an expanded house register is a kind of history of a home: all citizens ever registered in it are included in it. Although registration of an extract is currently not often ordered, in some cases it can play an important role in confirming the rights to use housing not only for current residents, but also for persons temporarily removed from the register.

While we were preparing the material, we counted about 7 places where you can get an extended extract from the house register. In theory.

Practice shows that they all have big disadvantages in terms of time expenditure, and to be honest, it is not always possible to organize your day according to the authorities’ schedule.

Certificate from previous place of residence

There are situations when you are no longer the owner of the apartment and are registered at a different address. How can I get an extract from the house register from my previous place of residence then?

There is only one way - to come to the passport office at your former address with an identity card that contains a registration stamp at your former place of residence. Otherwise, the procedure for obtaining a document is the same as described above.

A certificate from the house register may be required in a variety of situations: when applying for benefits and benefits or when privatizing residential premises. But the document is especially important when making purchase and sale transactions of real estate, since it reflects the history of the previous owners: you can make sure that there are no temporarily registered persons or citizens serving sentences in places not so remote in the apartment. Therefore, we advise you not to neglect filling out the certificate: by taking the time, you will save your nerves and avoid problems in the future.

Certificate from the house register in the private sector

Interestingly, the house book was first mentioned in the 18th century. Since then, the document has remained virtually unchanged and contains basic information about residents and real estate. An extract in the private sector differs in formal procedure from documents when working with an apartment. The book itself is kept by the owner of the house, while the house book is not stored in the apartment; special services are responsible for its safety. To obtain an extract, you do not need to contact the passport office; owners of a private house can directly use the services of a notary, who confirms the legal validity of the document in their hands. Provide the Star-Service cadastre and registration center with a house register, passport, title deed, birth certificate (if necessary). The extract is issued almost instantly after checking legal literacy, and with a guarantee. The house register is a very important document that should always remain with the owner of a private home, without being transferred to third parties.

Archival extract

If you want to safely buy an apartment or house, you can order a detailed archival extract from our center. It details all registered residents at a given address, with passport details. The main thing that a new potential owner should check is the absence of persons who were ever registered but have disappeared. Otherwise, the previous owner may appear and appeal the purchase and sale transaction of an apartment or house through the court.

Order an extract from the house register