How to Obtain an Address Certificate Through State Services Step by step: what certificates, who is entitled to it, the latest news

Who issues form No. 9

Suppose a person has a situation where he needs a regular certificate from his place of residence. Where to get? It should be noted that there is no particular difficulty in the procedure for obtaining it, but of course you need to know which institutions are authorized to issue this document.

To obtain a regular certificate from your place of residence, you need to contact one of the following organizations:

passport office at the housing office;
multifunctional center for the provision of state or municipal services;
territorial division of the Main Directorate for Migration of the Ministry of Internal Affairs of Russia (formerly the Federal Migration Service of the Russian Federation);
administration of a rural settlement.

The archival record is prepared in the city or regional archive or technical inventory bureau (BTI).

Possible reasons for refusal to issue

The competent authorities may refuse to accept documents from a person wishing to order a certificate of residence for the following reasons:

incorrect filling out of the application - the full name is written incorrectly or does not correspond to the passport data;
in the supporting documents there are additions, crossed out words, and erased places;
the passport or other documents presented are damaged, making it difficult to unambiguously interpret the necessary data.

Situations when citizens in the housing and communal services are not given a certificate from their place of residence about the composition of their family due to rent arrears are illegal from the point of view of Russian law!

Types of citizen registration

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The current legislation of the Russian Federation provides for two types of registration of citizens:

at place of residence (permanent);
at the place of stay (temporary).

Registration at the place of residence is often also called the old-fashioned registration.

Citizens are registered at their place of residence where they live permanently. Registration at the place of residence is required if a citizen settles at another address temporarily, but for a period of more than 90 days.

With the help of a certificate from your place of residence, you can confirm both types of registration.

Sample certificate of residence

A document - a certificate of residence - is given to a citizen in order to indicate or confirm his place of residence (registration).

Accordingly, a sample certificate of actual place of residence will include the following main points:

Full name of the citizen;
address of residence (registration) indicating the date from which the applicant has been living there;
information about place of residence (area of apartment/house, personal account number);
information about all persons living at this address and who they are related to the applicant.

Thus, this paper can simultaneously serve as confirmation of the composition of the applicant’s family.

SAMPLE CERTIFICATES OF RESIDENCE

There are 2 types of certificates from the place of residence:

At the place of permanent residence and registration of the person. Registration differs from registration in that permission from the authorities is not required. If a person does not have ownership rights to the apartment, he will need the consent of the property owner.
At the place of stay (temporary). In this case, a person can be registered in the Russian Federation at a different address. It is necessary to notify the authorities about where exactly he lives at the moment if the duration of residence in this place is more than 3 months.

The procedure for obtaining an address certificate is as follows: collecting documents, contacting the competent authority, obtaining paper.

Who is entitled to receive certificate form No. 9

Form No. 9 will not be issued to everyone, but only to those who are directly related to a specific housing. This:

everyone who is registered permanently or temporarily in residential premises;
legal representatives of minors and incompetents registered in an apartment or private house (parents, adoptive parents, guardians);
third parties authorized to receive a certificate, which is confirmed by a power of attorney.

Notaries and government agencies such as investigative bodies, courts, Rosreestr management, etc. can request Form No. 9.

Types of registration by place of residence

Every Russian has the obligation to register at his place of residence. There are two types of registration:

at a permanent place of residence, which is the main address of residence of a citizen on the basis of ownership of housing, a lease agreement, occupation by service, etc.;
at the place of stay where the person lives temporarily. For example, it could be a hotel, sanatorium, medical facility, tourist center, etc. In this case, you can live for the first 3 months without completing any documents. After this period, the receiving party is obliged to transfer information about the guest to the registration authorities.

Who is entitled to receive

A certificate of registration at the place of residence/permanent residence is issued only to the citizen who has submitted an application and is registered at the specified address, in person. A request for confirmation of a particular type of registration can also be submitted:

law enforcement officers;
civil servants of the Pension Fund of Russia and the department of social protection of citizens;
notary;
official representative of the applicant on the basis of a notarized power of attorney.

Important to know: The place of residence of citizens under the age of majority is considered to be the address of their parents or guardians.

How to get an address certificate

when an individual personally applies to the passport office with a corresponding application; by power of attorney, certified by a notary; by mail, sending the appropriate request-application and attaching copies of documents. In this case, a note should be made in the application that the certificate should be sent to the specified address. To obtain any certificate and prepare various documents at the passport office, the presence of the citizen-applicant is mandatory. When submitting an application for the issuance of a certificate of residence, temporary or permanent registration address, you must have with you an identification document of the citizen and documents for living space. The application is completed in the presence of a passport office employee (passportist), who certifies the applicant’s signature.

Documents for obtaining help

To obtain a certificate of form No. 9, a minimum set of documents is required:

passport or other identification document, passport document with certified translation or residence permit of a foreigner;
application in the prescribed form;
a document confirming the authority of the legal representative (if applicable);
power of attorney (if applicable).

If all these documents are there and in order, you can safely go get a certificate: this will not be a problem.

Obtaining information about registered persons

A registration document may be required by various authorities, so every citizen of the Russian Federation should know where to get a certificate of registration in a house or apartment. Documents of this type are issued by:

Passport Office;
MFC;
citizen registration department;
passport officer of the management company.

The procedure is greatly simplified thanks to the ability to order a certificate through the State Services portal.

To receive the paper, the applicant must present:

passport;
birth certificate of a minor, if a certificate is needed for him;
application in the prescribed form.

If a representative of the owner or citizens registered in the living space applies for the document, he will have to confirm his authority with a formalized power of attorney.

Not only individuals, but also legal entities can request a document. This right can be exercised by:

Courts.
Prosecutor's office.
Police.
Pension Fund of the Russian Federation.
Some other government agencies.

What information is contained in the document

Form No. 9 contains the following information:

personal data (full name and date of birth) of the certificate recipient;
residential address (in full);
a complete list of everyone registered in an apartment or private house, with the date of registration and information about family relationships;
documents on the basis of which the move-in was made, with all details (name, number, when issued);
detailed description of the living space;
notes with additional information about residents and reservation details;
place of presentation of the document;
date, signature of the responsible person and seal.

What is a Property Certificate?

The most common type is a regular certificate about the property. It contains:

technical and physical description of real estate,
information about the copyright holder,
information about existing encumbrances or restrictions.

The extract has full legal force and can be used in real estate transactions.

An extended certificate of real estate is a document containing complete information about who has owned the real estate since it was registered in the register. That is why it is impossible to obtain information from Rosreestr about who owned the real estate before the moment of registration.

The domokod.ru service provides the opportunity to order regular and extended certificates directly on the website in electronic form. Information describing the property is sent in one document. The certificate has full legal force, so you can apply to courts or other authorities, as well as enter into property law transactions.

Methods of obtaining

It is possible to order and receive a document from your place of residence at state registration institutions of citizens by registration or through a representative. The request can also be submitted by mail. In this case, you will need to attach copies of the necessary documents and indicate the address where the certificate should be sent.

But the easiest way is to obtain an address certificate through State Services. Before accessing it, you need to make sure that the user has a verified account on the unified portal.

If this condition is met, the further algorithm looks like this:

Go to the website and log in by entering the username and password received when registering in the system.
Find “Certificate of residence” in the list and select it.
Fill out the application form provided with the required fields, including choosing the place to receive the certificate.
Click on the “Get service” button.
You can track the progress of the procedure in the user’s personal account on the portal.

Where is it issued?

A certificate of residence is issued only in government institutions. These include:

passport office at the place of registration;
MFC for the provision of state and municipal services;
departments of the Main Department of Migration Affairs of the Ministry of Internal Affairs. In this authority, the certificate is issued in the form of a registration certificate;
management organization of an apartment building, homeowners association or housing department.

Important: If it is necessary to obtain confirmation that a citizen lived at a specific address some time ago, then the request is sent to the city archive through the administration of the locality. In this case, you will need to provide additional documents: purchase and sale agreement, certificate of ownership, etc.

Thus, the procedure for obtaining an address certificate through State Services is carried out in several steps. You only need to have a verified account on a single portal.

Issuing a certificate of address identification

Real estate transactions require the collection of a series of documents, the importance of which will depend on the specifics of the transaction. Everyone knows this. The main part of technical documents is prepared in the technical inventory bureau. This is also known to many. Most often, to conduct transactions, you need a cadastral passport and the documents included in it separately. Separate certificates may be needed not only for the alienation of real estate, but also for obtaining a mortgage or a loan secured by property. Moreover, one of the documents that is not always known to owners, but is often required by various authorities, is an address identification certificate . Most often, this certificate is included in the general package of documents; practically no operation of any importance can be done without it.

What is an address identification certificate and why is it needed?

An address certificate is becoming an important addition for many document recipients. At the same time, it is necessary to consider the reasons for its importance and popularity when conducting transactions. As you know, renaming streets is not such a rare situation. Squares, avenues, streets, alleys are renamed in honor of holidays, victories of the ruling political regime, to simplify their identification, or for other reasons. It is important to take into account that during the renaming, the old street name loses its legal relevance, therefore it is impossible to identify the property by it. In addition, a certificate of address identification may be needed for a more trivial reason. For example, the alienation of part of the property to other owners. In this case, two or more addresses appear on one area, each of which is identified individually.

An address certificate is required to confirm the accuracy of the address of the property, which is indicated by the owner. Moreover, it is mutually beneficial, since it is necessary for both the owner and the person to whom the object is alienated. An address identification certificate confirms the legal validity of a transaction with a property located at a specific address. It also ensures the absence of conflicts and controversial situations upon completion of a real estate transaction.

Persons who can receive an address certificate, a list of documents for its preparation

An address certificate is issued directly to the owner of real estate, his representative in the presence of a notarized power of attorney. Heirs under a will or law can also request a certificate of address identification if they have the appropriate documents. A request for an address certificate can be issued by law enforcement and tax judicial authorities if there are pending cases relating to the property or the owner. Recipients can be local government bodies, state authorities, justice, legal entities whose balance sheet includes the corresponding commercial real estate. An address identification certificate is issued when submitting a request to the BTI with the provision of the following documents:

Original application
Title documents
Recipient's ID cards
For representatives of the owner, power of attorney (original and copy)
For legal entities - letter of guarantee

In addition, the statement notes different spellings of the address in the event of a street renaming or other changes occurring during the operation of the property.

Setting deadlines for issuing an address identification certificate

The urgency of obtaining an address certificate can vary significantly. regular address identification certificate in one copy is drawn up within 10 working days. However, when an inventory of a property is required, the area of the site occupies more than 50,000 m2, it is necessary to issue a certificate in several copies, the urgency of the task is negotiated individually, taking into account the complexity of the work.

When it might come in handy

A document confirming a citizen’s place of residence may be required under various circumstances. The main ones are listed below:

when applying for subsidies, benefits, allowances, compensation payments, etc.;
when registering with a medical institution or receiving benefits for treatment;
when writing a statement of claim to the court;
when registering with municipal authorities in order to improve living conditions;
if the civil status has changed (marriage, divorce, etc.);
when contacting the Federal Tax Service;
upon entry of inheritance rights, when it is required to prove the residence of the deceased at a specific address;
when submitting documents to a general education school;
when receiving a social mortgage;
during employment;
when concluding legal contracts;
for military registration at the military commissariat.

Application methods

You can request certificate No. 9 in three ways:

personal appearance at the organization authorized to issue such certificates;
by mail;
via the Internet through the State Services portal (if you have a verified account).

When sending documents by mail, these must be notarized copies; scanned or photocopies are submitted through the State Services portal.

The fastest way to obtain Form No. 9 is to contact the authorized organization in person. The applicant’s passport data will be checked against their database right in front of him and the required document will be issued immediately.

When submitting an application by mail, it is not possible to receive the result so quickly: it will take time to deliver the document back and forth. This usually takes from a week to ten days .

It will take about ten days to process a request made through the State Services website. If the applicant chose to receive the completed document by mail, the time for sending the certificate will have to be added to this deadline.

reasons for refusing to issue Form No. 9:

invalidity of any of the documents presented;
lack of registration in the residential premises for which the certificate is requested;
absence of a power of attorney from a third party acting in the interests of a resident living in this living space.

Where address information may be required

A certificate of registration at the place of residence may be required in the following life situations:

registration in the staff of an enterprise or organization;
when submitting documents to the registry office for recording any act of civil status (marriage, divorce, registration of birth or death);
placing a child in kindergarten or school;
contacting a bank;
visiting the military registration and enlistment office;
privatization of housing;
entry into inheritance;
registration of a real estate transaction.

In any of these situations, the question arises of where to get a certificate of residence.

Form No. 9, which is sometimes also called an address certificate, comes in two types:

regular;
archival.

The differences between them are that the first contains information as of the day of application, and the second - for the entire foreseeable period .

Archival records are usually needed when alienating real estate, privatizing it, or entering into an inheritance. The need for this particular option is explained by the fact that the archived version contains information not only about temporarily and permanently registered residents at the current moment, but also about temporarily absent residents who retain the right to register in this living space. This happens if a person is in another area due to:

studies;
service in the Armed Forces;
stay in places of deprivation of liberty;
long business trip.

When performing legally significant actions with real estate, information about such people is important, since the notary or official authorized to carry out such actions must be sure that no one’s rights will be infringed , the interested party is obliged to document this information.

To whom is a certificate of residence issued?

Has the right to issue a certificate of residence based on a request from any citizen of the Russian Federation, both the owner of the property and those living in it for hire or on other legal grounds.

Foreign citizens with a temporary residence permit may also need a certificate of residence, as well as stateless persons if they have a mark on a residence permit or temporary residence permit.

If you don’t know where to get a certificate from the child’s place of residence, please note that until the age of 14, the child’s place of residence is automatically the same as that of his parents. If mom and dad are registered at different addresses, the child is registered at any of them. The child must be registered within a week upon arrival at the place of further residence, providing his birth certificate.