The procedure for correcting an error on a sick leave certificate in 2021

Rules for filling out sick leave

The certificate of incapacity for work performs a dual function:

confirms the fact of the employee’s illness and his visit to the doctor;
serves as the basis for payment for the period of incapacity.

In this case, the employer pays only for the first three days of illness, the rest of the period is financed from the Social Insurance Fund, which compensates the organization for the payments made. This happens after checking the sick leave certificate - its authenticity and correctness of completion.

After the appearance of the new form of sick leave forms, doctors and employers had many questions about how to fill it out correctly. On October 28, 2011, the FSS sent a letter containing explanations on the rules for filling out sick leave. It also indicates permissible deviations from the standards and methods for making changes.

The sick leave sheet consists of two sections:

To be completed by the attending physician	To be completed by the employer
Full name of the patient; disease code; dates of incapacity; name of the medical institution; name of the organization (according to the patient).	name of the organization (full or abbreviated); TIN; SNILS of the employee; the period for which the benefit is calculated; insurance experience; estimated amounts to pay for sick leave.

Primary requirements:

The certificate of incapacity for work can be filled out by hand or typewritten:
if entries are made manually, they are made only with black gel paste, capillary or fountain pen. Filling with other colors or ballpoint pen is not acceptable;
if the provided number of cells is not enough for a complete record (for example, a doctor’s specialty), abbreviations are allowed that do not affect the understanding of the meaning;
the name of the disease is not indicated; it is replaced by a code.

It is recommended to fill out the form in capital block letters. However, if the responsible person, out of ignorance or absent-mindedness, makes an entry in capitals, this will not be an error, provided that the text is easy to read and does not allow double interpretation.

Important! If the sick leave contains serious violations - unacceptable corrections, inaccurate or insufficient information, etc. - The FSS may refuse to pay for it.

Acceptable errors

Some technical defects when filling out a certificate of incapacity for work are allowed, provided that all other information is entered correctly. These include:

incorrect sequence of data in the address of the medical institution;
letters slightly extend beyond the boundaries of the cells;
filling out the form in capital letters;
extra spaces between the doctor's initials;
minor blots that do not affect the overall understanding of what is written;
a combination of handwritten and computer filling.

According to the FSS Letter, all these errors are of a technical nature and are not grounds for re-issuing sick leave or refusing to pay for it. The only condition is that all information must be read.

Since the list is not exhaustive, disputes often arise between the employer and the Social Insurance Fund regarding sick leave payment. Sometimes it goes to court. To save time, you can send a copy of the document to the local FSS unit in advance and check with its employees whether they will accept sick leave with specific shortcomings. In some cases, it is easier to ask an employee to take a duplicate than to seek compensation for payments made from the Social Insurance Fund through the court.

If the doctor, according to the employee, wrote the name of the organization incorrectly, this is also not considered an error, since the employer will provide the exact information.

Errors on sick leave: acceptable or not?

Paper will endure anything - this is not about drawing up official documents. Any reporting document requires strictly defined completion. The same applies to a certificate of temporary incapacity for work, or, more simply put, sick leave. Any corrections or blots may make it invalid, as a result of which FSS employees will refuse to pay the corresponding benefit.

Important! If the temporary disability certificate is filled out incorrectly, not only the employee, but also the employer may suffer: the law provides for administrative liability for him.

It should be remembered that in the registration of sick leave there are errors that are considered minor and, on the contrary, those that are serious violations.

Consequences of incorrect correction

A correctly drawn up and completed document is not subject to challenge by the Social Insurance Fund, and the employee can count on payment of benefits.

If the certificate of incapacity for work contains any blots, this may affect both parties: both the medical organization and the employer. For example:

The employee is absent from his work due to illness, but nevertheless, he will not be able to receive payments for this;
If the Social Insurance Fund has a sufficiently compelling reason to reject the sick leaves of a particular organization, then it may be subject to administrative penalties;
A healthcare organization may also find itself in the above situation.

The most common mistakes in sick leave

As practice shows, there are a number of errors that are especially common when filling out temporary disability forms. These include:

unclear seal of the organization;
incorrect name of the organization;
the name of the organization and the seal do not match;
the specialization of the attending physician is not indicated;
the use of Roman numerals rather than Arabic numerals;
lack of signature of a doctor or representatives of the medical commission;
the sheet contains unnecessary information;
The disease code or date of sick leave was entered incorrectly.

All these and some other errors are, as they say, critical and invariably lead to the issuance of a duplicate.

Important! There is no need to look for a detailed diagnosis in the sick leave certificate - it is not there. Instead, the bulletin contains a specific code, for example: 01 – disease, 02 – injury, etc. Likewise, in some cases, medical organizations have the right not to indicate their profile (in particular, drug treatment centers for the prevention and control of AIDS, psychiatric hospitals, etc.)

For your information! To clarify the significance of the mistake made, you can contact the regional Social Insurance Fund. This will allow you to promptly resolve problems related to inaccurate completion of the temporary disability certificate and avoid possible legal proceedings.

What blots are considered acceptable?

Russian legislation provides for a number of errors that can be corrected. The Social Insurance Fund considers them as minor, technical flaws. Below is a complete list of them:

Writing some words in capital letters;
Writing some words that go beyond the boundaries of the designated cells;
Applying a stamp to a completed line;
A few minor blemishes that are not visible at first glance;
The presence of one or two extra spaces;
Failure to observe dashes that should be in place of empty cells;
Write the name of your working institution in quotation marks or parentheses;
Inconsistent indication of the name of the medical organization.

A sheet neatly folded two or three times is also considered valid if the folds do not violate the integrity of the document left behind.

Requirements for issuing a certificate of incapacity for work

There are general recommendations for filling out a temporary disability certificate from the Social Insurance Fund, which were issued in letter No. 17-03-09/06-3841P in 2014:

To enter data on the certificate of incapacity for work, it is advisable to use a gel, capillary or black ink pen. This will allow devices to scan text more efficiently during the data digitization process.
It is better to write the name of the organization where the employee works, as well as the medical institution that issued the certificate of temporary incapacity for work, in large capital letters. This will make it easier for other people to understand what you have written.
You need to start filling out the column from the first cell. You cannot skip one or more cells or make digressions.
All information contained in the columns of the patient’s temporary disability sheet must be entered exclusively in Cyrillic. The use of the Latin alphabet, additional symbols or signs is not permitted.
The name of the company on the temporary disability certificate must match its legal name, which is used in official correspondence.
It is allowed to use generally accepted abbreviations for the form of ownership of enterprises. For example, LLC (Limited Liability Company), PJSC (public joint-stock company) or NAO (non-public joint-stock company).
The patient's name must match the passport details. Therefore, when filling out a certificate of incapacity for work, the doctor has the right to request documents that confirm the person’s identity.
It is important to correctly calculate the time when an employee is on sick leave. It is necessary to take into account both the opening day and the closing day of the document.
The column “Start work” indicates the next calendar, not working day, after the closure of the temporary disability certificate. For example, if a document closes on Friday, June 14, then the employee must start work on Saturday, June 15, and not on the following Monday.
If the certificate of temporary incapacity for work is extended for a period of more than 10-14 days, then the document must bear the signature and seal of the deputy chief physician for temporary incapacity for work.
You cannot go beyond the appropriate column of the sick leave sheet, where you need to enter the name of the employing company.
It is also prohibited to use a black ballpoint pen to fill out the document.

If the sick leave certificate was filled out in violation of these rules, then this is a significant reason for the cancellation of the entire document. If errors are discovered, the document is often returned so that the doctor or accounting employee can correct them or issue a new document.

How to correct entries

Suppose that for one reason or another you made a mistake in filling out the paper, you can correct it in the following ways:

Using a thin, straight line, carefully cross out the incorrect data;
Please provide correct information on the reverse side;
The correction will be valid only if it is marked “corrected to believe” ;
Any correction must be accompanied by the signature of the person who made it ;
Any correction must also be accompanied by the employer’s seal (since only he can correct the certificate of incapacity for work).

The above correction methods exclusively applied to employers; they do not apply to medical workers. If inaccuracies are made by the doctor, the Social Insurance Fund will not accept him under any pretext .

What to do if a mistake was made by a medical professional

Judicial practice provides for situations according to which a medical organization that has made an error in filling out does not have the right to shift responsibility for this from itself to the employer.

In this case, the Social Insurance Fund will not dispute the fact that the employee is really sick. Moreover, he will be able to count on partial salary payments.

All of the above is true if the doctor made minor blots. If the blots are gross enough, the FSS has the right to reject the document or call its authenticity into question.

In order to avoid conflict situations, the employer can re -refer his employee to a medical organization in order to draw up a new certificate of incapacity for work . Afterwards, the sick leave can be re-sent to the Social Insurance Fund.

Minor errors in the certificate of incapacity for work

According to the report of the Social Insurance Fund, they consider the following errors to be insignificant or technical:
Use capital letters when filling out fields. This reduces the readability of the document, but does not affect its legal force.
Numbers or letters falling outside a certain column.
Part of the seal of a medical institution or employing company falls on a filled field of the document.
Incorrect spelling of the legal name of the employing company, if the registration number is correct.
Use of symbols in the name of the employing company.
Lack of signature or seal of the head of the medical institution’s commission on temporary disability issues.
The date of issue of the sick leave certificate does not correspond to the date of discharge of the patient from the medical institution.
The employee’s examination was carried out by the attending physician, and not by the commission on temporary disability.
Incorrect indication of the position of the doctor who issued the certificate of temporary incapacity for work.

Regarding some of the described errors, there were legal proceedings that led to the defeat of the FSS in all instances. Therefore, in the last year, this government agency has not returned certificates of incapacity for work with the above-mentioned shortcomings for revision. Payments are made for these sick leave without delay or additional problems.

Dates do not match

What to do if the date of issue of the sick leave does not coincide with the date of onset of the illness? It all depends on how it is framed. The sheet can be issued retroactively:

by decision of the chairman of the VC, if the employee was in the hospital;
if there was a doctor visiting the patient at home. In any case, this should be mentioned.

An example of correcting an error by a medical institution - the date of issue of the sick leave does not coincide with the date of onset of the illness:

This error is often found in an illegal document on incapacity for work; in order to avoid getting into trouble when you decide to skip work pretending to be sick, read the article “How to go on sick leave if you are not sick?”

Error classification

The employer's attention is focused on sick leave. This is a document that establishes the reason for a person’s absence from the workplace. Most enterprises pay for temporary disability, so the document is important from a financial point of view.

Corrections to the sick leave certificate are undesirable. But the medical institutions that issue them make mistakes. How many corrections are allowed on a sick leave certificate is a question that requires an exact answer. The document is considered invalid if the defects are not corrected.

The document is filled out by the doctor (upper part). And also the employer. Since shortcomings are allowed, special filling criteria have been developed. If errors are identified, you need to understand which of them are allowed by law.

REFERENCE: the sick leave certificate does not indicate the person’s diagnosis. Instead there is a code. For example, 01 indicates an illness, 02 indicates the existence of an injury. In certain situations, clinics have the right not to disclose areas of activity. In particular, this applies to psychiatric, drug treatment and infectious diseases institutions.

Is it possible to make corrections to a sick leave certificate?

How to correct a mistake on a sick leave certificate? If there is an inaccuracy, it must be corrected:

Using a black helium pen, without smearing the paste, cross out the inscription. If a whole line is crossed out, we write that it is not true.
Correct information is written in specially designated columns on the back of the document.
Corrected to believe - this phrase must contain each of the corrections of the error. The phrase must be supported by the signature of an authorized employee and the seal of the company.

How to correct a sick leave certificate for an employer? The number of persons who are given the right to correction includes the following citizens:

boss (employer);
accountant - official;
personnel officer;
other persons whose competence includes issuing certificates of incapacity for work.

If a sick leave certificate is issued to an employee whose employer is an individual entrepreneur, a stamp is placed on the document, if it exists. The law allows that an individual entrepreneur may not have seals.

Nothing can be corrected with a correction pencil. Order N624 opposes the use of this remedy. The legal act in paragraph 65 states that a sick leave certificate adjusted in this way may be invalid. The FSS will not accept it. Sometimes the information contained in this document has to be certified through a court.

How many corrections are allowed?

This is evidenced by the Order of the Ministry of Social Health Development of 2011 under N624n. Amendments were made to it in 2014. In accordance with this legal act, it is allowed to add no more than two errors to the list of incapacity for work in the columns that are filled out by the employer. Therefore, you can correct them twice.

Additional Tips

In order for the Social Insurance Fund to accept a temporary disability certificate for payment, the form must be filled out correctly. The accountant and the attending physician are required to adhere to the established rules for entering information.

In cases where questions arise regarding filling out any columns or cells, the official may seek clarification from the regulations.

In addition, it is possible to address questions directly to employees of the Social Insurance Fund. They can give written or verbal recommendations on how to fill out sick leave, which is required by the employer or representative of the medical institution.

Common mistakes in sick leave

Stamps on the sick leave sheet should not affect the information in the cells. This interferes with the automatic reading of information and lengthens the period for calculating disability benefits.
Do not fold or crumple the sick leave form.
If the period of incapacity for work exceeds 15 days, then only a commission of doctors can extend the sick leave.
In addition to the data of the attending physician, details certified by the signature of the chairman of the commission or the head of the medical institution are required.
Signatures and/or seals are missing.

The most common errors and how to fix them are listed below:

The employer can make corrections to the certificate of incapacity for work without any time limits. You can edit entries by crossing them out with a solid line, or simply by indicating the correct spelling on the back of the sheet.

We describe typical ways to resolve legal issues, but each case is unique and requires individual legal assistance.

To quickly resolve your problem, we recommend contacting qualified lawyers on our website.

Correcting the most common errors

The most popular reason why there is a need to amend a sick leave is the incorrectly specified name of the organization . Moreover, it can be allowed both by the health worker and by the employer.

In the first case, the FSS authorities can accept the sick leave certificate even without making changes to it, since the error in the name of the organization is not the fault of the doctor. But to prevent such a situation, it is better for the employer to familiarize all his employees with the correct name of the company in writing.

If an error was made by a manager or accountant, it is corrected in the same way as in other cases. The incorrect company name is carefully crossed out, and the correct one is written on the back of the document. This error can generally be considered insignificant, since FSS employees can identify the enterprise using the registration data specified in the document.

Another situation where it may be necessary to correct the data indicated on the sick leave certificate is the employee’s demands to recalculate the amount of sick pay due to him. Most often, this happens to new employees who did not have time to provide a certificate of their earnings from their previous place of work.

In this case, even a correctly completed sheet may turn out to be incorrect, because the amount of wages to be calculated and the amount of the benefit itself are already indicated on the sheet. Correcting these entries, even if all the rules are followed, will still be unacceptable, because their number exceeds two.

In such a situation, the employer can submit a previously completed form to the Social Insurance Fund without making corrections to it, and recalculate it on a separate document. In this case, the employee will receive all the payments due to him, and the employer will be spared the need to correct the sick leave.

You can see a sample of correcting errors on a sick leave certificate by clicking on the image.

Errors in calculations

If the responsible employee made an inaccuracy when calculating and entering into the form the calculated amounts of average or average daily earnings or the employee’s insurance record, then it must be corrected in a similar manner to previous cases: carefully crossing out, correcting to the correct value and confirming the entry.

But there is a more complex situation that requires a recalculation of the amount of social benefits. For example, a recently hired employee did not provide a salary certificate from the previous employer, and when calculating compensation for temporary disability, he does not have data on earnings for the two years preceding the insured event. The accountant calculated the minimum wage allowance. Subsequently, the employee brought the necessary certificate, and, in accordance with it, the amount of payments increased significantly. In this case, the employee has the right to apply for recalculation of the sheet within a three-year period after closing the form.

How should the error be corrected in such a situation? Here it is necessary to correct both the average salary itself and the final amount of compensation, and these are five indicators. Since only two corrections can be made to the register, the recalculation procedure is carried out on a separate document, which will be an integral attachment to the sick leave. At the same time, the specialist does not make adjustments to the original document (clause 67 of Order No. 624n).

Error on the part of the medical institution

Certain specifics exist when errors are detected that were made while filling out a document by a doctor. Since most of the sick leave involves the entry of data by a health care worker, errors or inaccuracies may accidentally occur. It should be said right away that their correction is unacceptable, neither by the employer nor by the employees of the medical institution.

Only FSS employees also have the right to evaluate the correctness of filling out the data - if they consider the error unacceptable, they can return the document.

Only after this, the accounting department of the enterprise or its manager can send the employee to a medical institution to obtain a new document.

Registration of a duplicate is the only way to correct an error made by a physician. In this case, the old sheet is declared invalid and canceled, and the employee must be issued the same new one, but without errors.

It is also worth considering that not all errors are significant and may serve as grounds for refusal to pay compensation to the employee. For example, these include:

indicating the date of sick leave in Roman numerals (instead of Arabic);
absence of a doctor’s position in one of the lines (if sick leave is extended several times);
indication of an incorrect disease code;
absence of a doctor’s signature (if not one sick leave certificate is issued, but several at once);
partial discrepancy between the name of the clinic, which is indicated on the sheet, and what is contained on the seal (for example, the absence of quotation marks or the presence of abbreviations).

In any case, it is worth checking with the regional FSS body in advance which specific shortcomings will be considered significant. Sometimes such disputes are resolved in court, and practice shows that the Social Insurance Fund in many cases is still forced to pay for sick leave.

At the same time, recovery of its amount from a medical institution is not always possible - often the courts also refuse to satisfy this requirement. The only exception is doubt about the authenticity of the document.

Checking sick leave

The director must review the form itself - it must be of the established format and not just smooth, like an ordinary sheet, but somewhat rough. After completing the document, a tear-off stub with an individual twelve-digit sick leave number remains at the clinic.

Therefore, the easiest way is to call a medical facility. Or check the slip at the specified number by contacting the Social Insurance Fund.

But even the most honestly received sick leave may result in a refusal to pay. Therefore, you need to carefully look at whether the signatures are valid, whether the seal is clearly readable, to whom, when, by whom the document was issued, whether there is a reason for the disability (the code must be contained) . Next, you should look to see if it is formatted correctly and whether the records and seals respect their boundaries. And the director, before filling out the part of the document allotted to him, should definitely make sure that the doctors on their part did not violate anything, and if they did, how seriously it was.

The Social Insurance Fund is extremely picky about issuing sick leave certificates, and this is not surprising - after all, we are talking about funds from the state budget. From this it is clear that the complaints of accounting and personnel officers are not just grumbling, and therefore employees need to take their demands with due seriousness.

How can an employer correct an error on a sick leave certificate?

The employer fills out a relatively small part of the form, but is forced to bear sole responsibility for mistakes made by both parties. Is it possible to correct a sick leave certificate at a clinic? No, just get a duplicate, but first make a verdict that the sick leave certificate is damaged and cannot be restored.

Errors and inaccuracies introduced by the employer are corrected according to the standard scheme. For example, how to correct length of service on a sick leave certificate, the sample includes step-by-step implementation of the following steps:

Use a black, fountain or helium pen to make a horizontal line, crossing out the erroneously filled field completely, including empty cells.
On the back of the form, in the empty space provided, is written:

In the “Insurance Experience” column, correct the entry to 10 years 5 months

The following conditional line contains the following inscription:

Corrected to believe

This is followed by the signatures of the director, chief accountant and seal. In a specific situation, it is advisable to include a representative of the personnel service, since the calculation of length of service is what the personnel officer does on the sick leave:

General Director ________ V.P. Leshtaev

Chief Accountant _________ S.A. Neveleva

HR Department Inspector _________ E.A. Solovyova

There is no need to fill in block letters, since there is no box in the form of cells. Mechanical and arithmetic errors and clerical errors made by the employer are corrected according to the above sample, which is relevant to how to correct the TIN, insurance certificate number, and the amount of accruals.

Typical mistakes are making entries in columns that should remain empty:

“Work start date” is filled in in the only case when the employee is obliged to begin performing work duties under a canceled individual contract, and the insured event occurred before the termination of the agreement;
“Incl. non-insurance periods" is filled in when the insured person performs military or alternative service starting from 2007.

Correction of errors in a sick leave certificate is carried out by crossing out the incorrect entry and on the “wrong” side of the information that a particular column is considered blank. A distinctive feature is the break into different pages of the “corrected believe” entry, which is placed in documents on one page next to the strikethrough.

It is prohibited to correct any distortions made by the medical institution. If the sick leave indicates the wrong place of work in terms of the form of ownership or there is an inaccuracy in the name, then you should reflect the correct information in your field. Then, if problems arise during inspections, it is easy to refer to the insignificance of the information entered by the doctor, and not to prove to the inspectors the edit in “inviolable territory.”

Part-time sick leave: rules for registration and payment

Corrections on sick leave for a legal entity or individual following the template do not present any difficulties, if not for the limitation of adjustments in quantitative terms. The FSS clearly answers how many corrections are allowed on the form of a certificate of incapacity for work, limiting it to two in one document.

Social insurance justifies its position by the lack of a designated place for making adjustments, which is enough only for the organization.

Maximum number of fixes

The Social Insurance Fund provides for the number of errors that can be made by an employer. Even if you made minor blots and almost imperceptible corrections, there could only be two of them . Three or more inaccuracies will not be accepted by the competent authorities .

However, there are nuances here that you should pay attention to:

The above number of errors made in the certificate of incapacity for work will be relevant only for the sick leave certificate of the new sample. In this case, all corrections must be indicated on the back of the form;
If you are dealing with a document old style, then keep in mind that it provides for an unlimited number of minor blots and inaccuracies.
If you made a serious mistake, then consult with a representative of the Social Insurance Fund to see if they can accept such a corrected document.

Stages of the sick leave registration procedure

A sick leave certificate is a document confirming, on the part of a medical institution, an employee’s inability to work for a certain time and serving as the basis for payment. The sick leave form was approved by order of the Ministry of Health and Social Development of the Russian Federation dated April 26, 2011 No. 347n, and the procedure for issuing (with filling out rules) was approved by order of this department dated June 29, 2011 No. 624n.

It is filled out by two authorities:

a medical institution that reflects information about itself, the attending physician, the person who is unable to work, his place of work, the causes and duration of his incapacity;
an employer who uses a document to detail data about himself and the employee, enter information about the employee’s insurance record and the amount of sick leave payments due to him.

The employer receives the certificate of incapacity for work after completion of its registration by the medical institution. And it is the employer who first controls the preparation of this document by the medical institution. Moreover, it is very important for him to check the correctness of the sick leave, because it is he who, on the basis of this document, pays the employee benefits, and then receives the amount of the payment as compensation from the Social Insurance Fund or counts it towards the reduction of payments for accrued contributions for disability and maternity insurance.

Mandatory requirements for filling out a certificate of incapacity for work

The data on the sick leave form is entered (paragraphs 56, 65 of the appendix to order No. 624n):

using a printing device or manually, entering information in the cells in specially designated fields in capital block letters with a black pen (fountain, gel, capillary, but not ballpoint);
filling the fields from the first cell in them and not allowing records to go beyond the cells allocated for them;
affixing a stamp in places specially designed for this purpose, taking into account that going beyond the boundaries of these places is permissible, but at the same time it is impossible to overlap the cells intended for reflecting information.

At the same time, the FSS of the Russian Federation (letters dated October 28, 2011 No. 14-03-18/15-12956, dated September 30, 2011 No. 14-03-11/15-11575, dated August 5, 2011 No. 14-03-11/05-8545 , informational explanations on the topic in the “question-answer” format) does not count.

What can be considered an error when filling out a certificate of incapacity for work?

First, let's answer the question - how to properly register? In 2016, the requirements for processing disability documents are as follows:

filling begins from the first cell, you cannot go beyond the boundaries of the cells;
Russian language;
It is permissible to use a black gel, ink or capillary pen;
must be completed either in handwriting or on the computer.;
capital block letters are used;
the diagnosis should not be indicated; instead, the corresponding hospital code is used, for example, 01 corresponds to disease, 02 to injury, and 03 to quarantine.

It must be clearly written to whom it was issued when and by whom, in connection with what, whether there is an exemption from work, whether all the necessary fields are filled out. Going beyond the boundaries of cells, unreadable seals and other “improvisations” will be considered an error.

If, nevertheless, the filling was not carried out from the first cell, then this is not officially considered a reason to “wrap” the document as invalid. Nevertheless, an accountant or director should still call the Social Insurance Fund department and clarify how angry such inaccuracy will make them.

Let's figure out what to do with an incorrectly issued sick leave, and in what cases is it possible to correct errors?

How to correct errors on a sick leave certificate: instructions for employers

Minor blots and shortcomings when drawing up a certificate of incapacity for work are allowed. But a situation may arise when an error is made on the sick leave certificate; how to correct the error in filling out depends on who made it.

If an error is made by the employer on the sick leave certificate, corrections are permissible. But specialists responsible for working with sick leave in an organization should take into account that making corrections is strictly limited. According to the new rules, the employer has the opportunity to make no more than two corrections (clause 60 of the Resolution of the Federal Tax Service of the Russian Federation No. 81 of 04/07/2008).

Correction of an error on a sick leave certificate by the employer must be carried out in accordance with the established procedure:

the use of a proofreader is prohibited on the certificate of incapacity for work;
all adjustments are indicated on the back of the document signed by the responsible person (director, chief accountant or other authorized employee);
It is allowed to cross out erroneous data only with a pen with black ink.

How to make correctional entries on sick leave (examples)

As noted above, a record of correction of the error is made on the back of the certificate of incapacity for work, and the error itself is carefully crossed out. The table provides examples of possible fixes.

Count	Wrong entry after correction	Correction on the back, certified by the entry “Corrected Believe”, signature and seal (if any)
Basics	V	The “Basic” column should be considered blank.
Registration No.	7	8	2	4	1	1	5	5	7	9

In the column “Registration No.” read: 7824125579

We recommend a sample of filling out a certificate of incapacity for work with the correction made from ConsultantPlus. You can view it by getting trial access to the system. It's free.

Please note that the Procedure for issuing and processing certificates of incapacity for work does not establish the maximum number of corrections that an employer can make to a certificate of incapacity for work on paper.

Incorrect employer name

The name of the employing organization is entered on the form in full accordance with the constituent documents. In this case, it is allowed to indicate both the full and short name (clause 66 of Order No. 624n). If the document contains an error in the name of the organization on the sick leave certificate, then the specialist must carefully cross out the incorrect name, write the correct value on the reverse side and indicate “Corrected to believe”, certifying all this with the seal of the organization and the signature of the responsible employee.

If an error in the name of the employer was made by the attending physician, but information about such an organization and the employee can be verified, then this will not be regarded by the FSS as an error (FSS Letter No. 14-03-18/15-12956 dated October 28, 2011).

What inaccuracies should you pay attention to?

According to the Order of the Ministry of Health and Social Development of Russia dated April 26, 2011 No. 347n, which approved the form of the certificate of incapacity for work, this document is divided into 2 large sections up to the cut line. The first one is “To be filled out by the doctor of the medical organization”, the second one is “To be filled out by the employer”. Thus, inaccuracies or typos may occur due to the fault of a medical worker or the fault of a person authorized to accept and fill out documents on disability at the enterprise.

What mistakes could there be? The most common:

an error in the name of the organization on the sick leave;
typo when indicating personal data or SNILS of the patient;
Incorrect dates or amounts for benefit calculations;
extra (other people's) seals, signatures.

In order for the FSS to reimburse expenses for the benefits paid, the documents must be filled out flawlessly. However, there are inaccuracies that one can turn a blind eye to. For example, if an organization’s name is too long (more than 29 characters), then it will not be possible to indicate it in full: there will not be enough cells. Therefore, in this case, it is allowed to shorten the name, skip quotation marks, and write a shortened name. Additional empty cells or the seal of a medical organization on records are not considered a critical violation if they can be read and deciphered.