How to view an electronic sick leave certificate on the FSS website

Who may need sick leave verification

We can talk about checking:

1. A regular paper sick leave certificate. The check here will be carried out, first of all, for the authenticity of the document. The main stakeholders in this are the employer and the employee for whom the sick leave is issued.

1. Innovative electronic sick leave. Since July 2021, electronic sick leave began to operate at the federal level (before that in several regions). Unlike paper ones, which are handed out to patients, they are stored on the FSS servers. If necessary, they can be accessed by:
   FSS;
2. medical organization that issued the document;
3. employer;
4. employee-patient.

Each of them can request access to sick leave for different purposes.

Read more information about electronic sick leave. Let's take a closer look at how to check sick leave in the two indicated varieties when using the FSS website and other available resources. Let us agree that such a check is required to be carried out by the employer, a representative of the medical institution and the patient himself.

How to check an electronic sick leave on the FSS website for an employer

To check the sick leave on the FSS website (and at the same time add the necessary information to it for subsequent sending to the department), the employer needs:

1. First obtain an electronic signature for document flow with the Social Insurance Fund and create an enterprise account on the State Services website. The signature is issued at an accredited certification center for the head of the organization. Creating a profile.

1. Receive from the employee a unique electronic sick leave number, which is communicated to him by the medical organization after his appointment with the doctor.
2. Log in to the “Policyholder's Account” on the page https://cabinets.fss.ru.
3. Select the “Electronic sheets” tab, then “Request a sheet”.
4. Enter the number of the certificate of incapacity for work and SNILS number of the employee.
5. If necessary, select a certificate certifying the organization’s rights to make a request to the Social Insurance Fund.
6. Wait for the found sheet to appear in the “List of Sheets”.
7. If necessary, select the “To be completed by the employer” option.
8. Fill in the appropriate area of ​​the sick note and click “Save”.

After these steps, the completed sick leave will be sent to the Social Insurance Fund for processing of compensation for disability benefits.

To make it easier to search for sick leave, an employer can use the filters provided in the web interface.

For example, sick leave can be found:

• by patient's full name;
• SNILS;
• sick leave number;
• document status;
• date of registration.

If necessary, you can generate a sick leave file in XML format in order to subsequently process it in a cryptographic program if it is used by the employer for electronic document management with government agencies.

A representative of the medical institution that issued the certificate of incapacity for work may also need to check the sick leave certificate online.

How to check sick leave for a doctor

To check the sick leave certificate of interest, a representative of a medical organization will also use the familiar resource https://cabinets.fss.ru. At the same time, he selects the “MTU Office” item and uses the digital signature issued in the manner prescribed by law for a medical institution.

To check a sick note, a doctor needs:

1. Log in to the ITU Account.
2. Select the required sick leave from the list, which will open immediately after logging in.
3. The required sheet can be found using various filters - as is the case when the employer uses the web interface.

The institution’s personal account on the FSS website has a wide range of functions and, in particular, provides for:

• supplementing the discharged sick leave with various data, adjusting the information on the certificate of incapacity for work - in the prescribed manner;
• removal of sick leave - on certain grounds.

When using web interfaces on the FSS website, checking sick leave by number online may also be interesting for a patient who is a recipient of disability benefits.

How can anyone view an electronic sick leave certificate?

The electronic document is available for viewing by both the employer and his employee. Here it is necessary to take into account the confidentiality of the information provided. So the employer will not see individual points of the sick leave (for example, the employer does not have access to information about the illness of his employee, which became the basis for the electronic message).

An employee will be able to gain access to viewing an electronic document if he performs the following sequential steps:

1. Will go through the registration procedure on the State Services website in accordance with a unified algorithm (involvement of primary authorization, for which you will need a login and password; then you need to fill out information about yourself, and then you will need to go through authentication by choosing the appropriate method, etc.).
2. After completing the first step, you need to open the official website of the FSS, and there find the “Personal Account” item.
3. In the window that appears, select the “Account of the insured person” item to log in using the password and login previously received for the State website class=”aligncenter” width=”1100″ height=”513″[/img]
4. If you correctly enter your password and login, a special window will appear in which you can see all the data on the services provided by the Social Insurance Fund (primarily, these are various benefits - for maternity, disability, unemployment, etc.). From here you can search and then print a copy of the email.

5. It should be taken into account that using the account of the insured person it is possible to clarify the ETN number. It will need to be transferred to the employer in order to receive temporary disability benefits. So, if you lose the corresponding number received from the doctor, you can find it and write it down in your FSS personal account. It should be taken into account that using the FSS personal account you can see and send an electronic document for printing. It is not possible to make any changes to it.

Social insurance portal for calculating sick leave

• Specify the amount of earnings for the two calendar years preceding the date of the insured event.
• Divide the result by 730 (the number of days in the reporting period). This rule applies even to situations where they are leap years, such as 2021. In theory, the total number of days should increase by 1, which means that the amount of earnings must be divided by 731 days. But Law No. 255-FZ clearly states that it must be divided by 730, so this figure cannot be changed.
• The resulting figure is the average daily earnings. It will then need to be multiplied by the number of sick days, including weekends. The resulting product will become the required amount of temporary disability benefits.

We recommend reading: How to check maternity capital by number online

For those who want to check the accuracy of the calculations, the FSS website has a special calculator program that will calculate everything itself. To do this, you only need to enter the initial data: wage system, employee work schedule, type of tariff rate, amount of time worked, dates of treatment, type of illness, and some other data. Using formulas already familiar to us, the system will calculate the specific amount of the benefit independently. To pay it to an employee, all you have to do is withhold tax.

Visual check of paper sick leave

If the certificate of incapacity for work is issued in the traditional way on a paper form, its authenticity can be checked visually. Sick leave certificates contain many degrees of protection, so it is quite difficult to forge them.

An authentic document has the following characteristics:

• the color of the original form is uneven: at the edges it is slightly darker than in the center, with a faint purple tint;
• The cells to be filled out in the official form are yellowish in color. If they are white, the document is a fake;
• there is a background grid across the entire surface of the original form, except for the “Doctor’s signature” field;
• three types of multi-colored protective fibers: blue (best visible) and barely noticeable pink and light green. If it is possible to examine a document under ultraviolet light, all fibers become clearly visible and change color from blue and yellow to green and red;
• barcode in the upper right corner and microtext (under the inscription: “Doctor’s signature”, “Certificate of incapacity for work” is printed in small print). Similar text can be seen under the inscriptions: “Signature of the manager” and “Signature of the chief accountant.” The microtext can only be read with a magnifying glass. There is no microtext on fake forms, and the inscriptions are underlined with a regular line;
• the original form is protected with watermarks - the FSS logo and the text “Social Insurance Fund of the Russian Federation”;
• if the sick leave is genuine, then the number can be clearly felt with your fingers;
• paper quality: original forms are printed on paper similar to that used to print banknotes. If it is possible to compare it by touch with a reliably genuine hospital note, you can do this.

Gross violations in the section that is filled out by the medical institution (incorrect name or address of the organization, unspecified period of inpatient treatment, etc.) are not clear evidence of forgery - perhaps a mistake was made by an employee of the medical institution. However, it is better to double-check such sick leave and, if necessary, replace it, since even a genuine certificate of incapacity for work with errors in the section filled out by the medical institution is considered invalid.

With a high degree of probability, a fake will be a sick leave certificate, which contains the name of a doctor who does not work in this hospital at the time of registration of the document. You should also be wary if the seal does not match the name of the organization.

Why is the check performed?

Documents are checked if an employee is suspected of deceiving an employee of the employer in order to justify their absenteeism and/or receive payments for them.

Today on the Internet you can find many companies offering to purchase fake sick leave.

2 common document forgery schemes:

1. filling out a sheet on a fake form;
2. registration of a certificate of incapacity for work on this form by an employee of a medical institution without official grounds for this.

In both cases, the law is violated and the offender faces prosecution under Part 3 of Art. 327 of the Criminal Code of the Russian Federation.

The following punishment is imposed for committing a crime::

• fine - up to 80,000 rubles;
• compulsory work – 480 hours;
• correctional labor – up to 2 years;
• arrest – up to 6 months

Request to the medical institution and the Social Insurance Fund

A visual check helps to identify a fake if the sick leave is issued on a non-original form. However, there are situations when fraudsters receive genuine forms and fill them out with false information. In this case, it will be a little more difficult to establish a fake sick leave.

First of all, it is worth checking whether such a medical institution exists and trying to obtain information there. To do this, it is better to send an official request, if possible on the organization’s letterhead, and attach a copy of the sick leave to it. The letter asks to indicate whether the institution actually issued a sick leave certificate with such a number. It is also advisable to indicate how the author wants to receive a response (by email or regular mail, by phone, by fax).

However, some hospitals may refuse to provide information, citing medical confidentiality. In this case, you can contact the FSS with a request to check the questionable document. A document is also attached to the application (it is better to ask the FSS in advance whether they will need a copy or an original). The request can clarify what exactly confuses the employer. The Social Insurance Fund records which sick leaves were issued to a specific medical institution. Therefore, its employees will be able to quickly check whether the number of a specific document and the name of the organization where it was issued match their database. Also, Foundation employees have more opportunities and powers to check questionable forms.

Important! The employer must remember that the check should be done fairly quickly. By law, accruals must be made no later than 10 days after the certificate of incapacity is provided.

If a fake is discovered

If the employer detects the fake immediately, he has the right not to pay for the fake sick leave and register the time of absence as absenteeism. The decision to fire an employee or not is made at his own discretion. The fact of providing false sick leave in itself cannot be a basis for dismissal, but the employer has the right to terminate the employment contract for absenteeism (Article 81 of the Labor Code of the Russian Federation).

It must be taken into account that the employer cannot independently decide on the invalidity of the sick leave provided. If the employee insists that the document is genuine, it must be sent for examination to the FSS and wait for the result. Until then, it is impossible to apply disciplinary sanctions to the employee.

Important! If the certificate of incapacity for work was paid, and then the Social Insurance Fund employees discovered a fake, the employer can withhold the payments made from the employee, but not more than 20% of the salary (Articles 137-138 of the Labor Code of the Russian Federation). Large sums can be recovered through a civil lawsuit. Also, the period when the employee was allegedly ill can be documented as absenteeism (within a month after evidence of the document’s inaccuracy is received) and disciplinary action can be applied. However, this can only be done if no more than six months have passed since the very fact of absenteeism (Article 193 of the Labor Code of the Russian Federation)

Forgery of documents is punishable by law, so an employee can also be brought to criminal liability under Art. 159.2 and Art. 327 of the Criminal Code of the Russian Federation. This can only be avoided if he proves that he did not know about the invalidity of the sick leave (for example, he turned to a private doctor for treatment and did not know that he issued a fake document). However, the employer decides whether to report the detected violation to the police. Since this crime is not particularly serious, it is not necessary to inform law enforcement authorities about it. However, this can be done by FSS employees, and then the employee will still have to answer.

Responsibility for forgery

A disciplinary sanction is imposed on an employee for forgery of a strict reporting document. There is also criminal liability. It is charged on the basis of a claim from the employer or the Social Insurance Fund. The claim must refer to Article 327 of the Criminal Code of the Russian Federation. If an employee received temporary disability benefits, he may also be charged with Article 159.2 of the Criminal Code of the Russian Federation (fraud). The employee may have the following responsibilities:

• Up to 3 years of imprisonment.
• A fine of up to 120,000 rubles.
• Correctional work.

When filing a claim, the employer pays for all examinations to establish the authenticity of the document. If the fact of forgery is proven, compensation for expenses in the appropriate amount can be requested from the employee.

FOR YOUR INFORMATION! Despite the prevalence of document forgery, their authenticity is rarely verified. This is due to the complexity of the procedure. When contacting the authorities, you will have to wait for a response from several weeks to several months. Therefore, it makes sense to check sick leave only if there are serious suspicions of forgery.

External signs of a fake sick leave certificate

There are many ways to check whether a document is fake, but using them requires some effort. Therefore, the first step of the manager should be to examine the sick leave record. By a number of external signs you can determine whether it is a fake:

• Color. The middle of the original document is bluish. Its edges are darker, with a hint of purple. The lines in which all patient data is entered have a slightly yellow tint. Fake paper, as a rule, is either paler or brighter in color. The lines for entering information are white.
• Paper. The paper of the original document is quite thick and rough. It is similar to the paper on which banknotes are printed. When you shake it, a characteristic rustling sound is heard. A fake sick leave certificate is printed on thinner and smoother paper.
• Surface. There is a background grid on the paper. It is only missing in the field in which the doctor puts his signature. The document is created using several types of security fibers: blue (brighter), pink and green (dimmer). Under an ultraviolet lamp, all fibers are clearly visible. A document that is not genuine will not have a background grid. Its fibers are of the same shade, which is especially noticeable under ultraviolet light.
• Barcodes and microtexts. There is a 12-character barcode in the upper right corner. The field where the doctor puts his signature is underlined with microtext. It is also present in the signature fields of the manager and chief accountant. You can see the microtext under a magnifying glass. On the fake sheet there is only a line for underlining. This document may not contain binary code. This cannot be considered a sign of counterfeit.
• Form number. The main way to determine forgery is the form code. It can be felt on this document, since it was made using the typographic method. The smoothness of the number should raise suspicions.
• Water marks. The sheet needs to be looked at through the light. It must have watermarks: the FSS logo, a full explanation of the abbreviation, and also two pieces of ears of corn. A fake document either has no watermarks at all, or they differ in appearance.
• Checking using special equipment. For verification, you can use a regular cash authenticity detector. Under ultraviolet light, the blue and yellow colors on the letterhead turn green and red. The text becomes impossible to distinguish. If the text remains under ultraviolet light, this is a clear sign of forgery.
• Errors in sections. For example, the name of the medical institution and its address are incorrect. The full name of a doctor who does not work in the specified clinic is also indicated.

IMPORTANT! The employer is recommended to take the original sick leave certificate and compare it with the submitted document.

Reasons for which confirmation of the disease is necessary

Verification of sick leave is necessary in cases where the employer has good reasons to doubt the illness of his employee. Also, a discrepancy in the appearance of the document may prompt the need to check the sick leave certificate.

It is necessary to check the document if:

1. There is no logo of the Social Insurance Fund of the Russian Federation on the form.
2. The document does not contain pink, blue or light green protective fibers.
3. The quality of the form paper does not correspond to a legitimate sample - the material should feel similar to that on which banknotes are printed.
4. The cells for filling are painted white - on the original form they are slightly yellow.
5. There are doubts about the correctness of filling out, gross violations were made in filling out, especially in the section “To be filled out by a doctor of a medical organization”:
   the period of treatment is not indicated, the names of medical institutions are indicated incorrectly;
6. the names and surnames of doctors who do not work in the organization are indicated;
7. The seal and name of the organization issuing the sick leave do not match.

Similar mistakes are made when making cheap fakes. Recently, sick leave certificates are increasingly being falsified with better quality and it is better to assess the validity of a sick leave certificate not just visually, but with requests to the relevant services.

It is worth checking the sick leave before assigning payments to the employee. Otherwise, the employer himself will have to be responsible for accepting a fake document.

Methods for verifying document authenticity

You can check the authenticity of a sick leave certificate in the following ways:

• By identification number through the FSS. The employer can verify the authenticity of the code by sending an application to the Social Insurance Fund. You can analyze the presence of forgery using 9 serial numbers and 3 barcode numbers. The application must indicate the full name of the employee and the name of the medical institution. It is sent by registered mail. The request is processed within 1-2 weeks. The response is sent to the employer in writing.
• Through a medical institution. The application is drawn up on the employer's letterhead. The request is sent to the medical institution that issued the sick leave. There are exception institutions to which requests are not sent: ambulances, sanatoriums, blood transfusion stations. The presence of forgery is carried out in accordance with Order of the Ministry of Health No. 134n.
• Through the Internet. You need to go to the FSS website in the “Information for Employer” section. It contains data on the numbers of stolen hospital forms. You need to keep in mind that information arrives on the site with a delay of 1-2 months.
• Security Service. Large enterprises usually have a security service. You can entrust the inspection through the FSS or other authorities to her.

The easiest way to check is to study external signs. Obtaining information through official bodies requires a lot of time.

What answer should I expect?

Based on the results of consideration of the employer’s application, an official response is given, which contains conclusions on this issue.

If a document is found to be counterfeit, an official written response must be required from the defendant. In this way, the employer will protect himself from the consequences of an unreliable answer.

In this article we talked about a request to confirm the authenticity of a sick leave certificate. Read our other materials on how to write a request in English, as well as on writing requests about: providing information to the bank and the tax office, about the absence of debt, the tax system, open accounts, providing documents and how to write a response to such requests .

Verification procedure

How is sick leave checked at work? You need to understand that this document is a strict reporting form. Each form is entered into a specialized database. So it is almost impossible to buy this document legally or ask a doctor to issue it.

Most likely, it will not be entered into the database, and thus will not be paid for from public funds.

There are several ways to determine the authenticity of a document:

1. The document is published in the form of a standard form. In 2011, there were changes in appearance and the sick leave was completely changed. Previously, the form was in A5 size, now it is A4 size. In addition, the color and shape have changed.
   Any the form has a unique number consisting of 12 digits, blue-yellow color scheme. All fields must be filled out exclusively in capital letters using a black fountain or spruce pen. Alternatively, the document can be filled out on a computer. All these requirements are needed for quick entry into the electronic database.

   In addition, the certificate of incapacity for work has a watermark and additional color shading. On the new certificate of incapacity for work there is a field where you need to enter the outpatient card number, INN and SNILS. There are also fields on the form that the manager must fill out.

   It is difficult to fake all these points, but it is possible. Although now not only the accountant, but also the manager must sign this document at work. If an employee provides an old-style sick leave certificate after June 1, 2011, then such a document is invalid.

2. The certificate of incapacity for work must be issued and signed by an authorized person (medical worker keeping the medical history).
3. The employer must send any specialist from his department to clarify this data to a specific clinic. There they are required to provide him with a database containing information about a specific certificate of incapacity for work .
4. It is necessary to make an official request to the clinic to confirm the authenticity of the issued sheet. The document can be written like this: “A request to confirm the authenticity of the certificate of incapacity No. that we received...” The request must necessarily include: an attachment in the form of this leaflet, as well as the signature of management and the chief accountant.
5. Send an appeal to the FSS citizens. This institution regulates the verification of information in clinics and hospitals and makes inquiries about the legality of their actions in providing the certificate.
6. Make a request to your own security service , if available. But, as a rule, all self-respecting companies have this structure. Often these employees have connections with law enforcement agencies. Those, in turn, are guided by all the information about hospitals and clinics conducting legitimate activities.

Official resource of the FSS

The sick leave determines the status of the worker and is the basis for payment of compensation. The HR employee needs to know some of the nuances of checking such a document. At the moment, there are four ways to determine authenticity, but the fastest and easiest is considered to be checking a sick leave certificate on the FSS website.

All people who steal forms cannot enter the sheet data into this database. Therefore, by entering a unique code, you can see its absence and verify that the form was purchased illegally. This information is updated monthly and the HR employee is required to check the data upload information daily.

How to check sick leave in the Social Insurance Fund? All that is required from the employee is to enter the number indicated in the “header” of the form and click “check” . If the document is reflected, it is genuine. This method is valid, but it is advisable to carry it out in combination with other methods.

Determining authenticity in a medical institution

The head of the company where the person who provided the sick leave certificate works has the right to write an official appeal to the clinic to verify the authenticity of the sick leave certificate .

If a medical organization refuses to provide data, then you must submit an application to the Federal Social Insurance Fund.

To draw up an official application, you need to know all the details that must be specified:

1. Name of the clinic or hospital.
2. Personal data of the employee.
3. Details of the organization with legal form.
4. Date of document creation.
5. Other information about the person who wrote the request.
6. Personal signatures of the manager.
7. Applicant's stamp.

Next, a request is written: “I ask you to check document No. for authenticity .

Sample request to a clinic or hospital about the authenticity of a sick leave certificate:

How to request confirmation of a patient's condition?

It is best to submit a request for examination of a certificate of incapacity for work in writing on the company’s letterhead, indicating the date the request was made, the signature of the manager with a transcript and a wet seal from the organization making the request.

At the legislative level, there is no single template for drawing up an application for examination of a certificate of incapacity for work.

You can learn how to write a request correctly in this article.

In the clinic

A request to verify the authenticity of a sick leave certificate to a clinic regarding the fact of illness is drawn up in free form.

However, to receive a reliable answer, the following data should be indicated: the name of the medical organization that issued the document, its number, information about the employee being checked, details of the company making the request, the date the application was drawn up, the signature and seal of the applicant.

The request is usually made in this form:

“Please confirm the issuance of sick leave to the employee __________________ (indicate the name of the organization where the employee works, his full name and surname) No. ___________________ (12-digit sick leave number) for the period from _____ to ______ (period).”

In the FSS

A request is sent to the FSS branch where the employer's company is registered . In this case, the request must be made on the company’s letterhead. The text of the request is almost the same as for the clinic.

You can add to the text a question about the legality of calculating compensation for the time an employee is on sick leave, and also attach a document that needs to be verified. When submitting the original certificate of incapacity for work to the Social Insurance Fund, this fact is indicated in the request.

In the hospital

A request to a hospital about the health status of a sick employee is drawn up in the same way as to a clinic. You can attach a copy of your sick leave certificate to your application .

Execution of documents retroactively

Is it possible to take, open or issue a sick leave certificate retroactively? A certificate of incapacity for work is issued only from the date on which the patient contacted a medical professional. But despite this, some institutions offer to buy sick leave from them with a certificate of incapacity for work from the date you need .

Ready-made fake sheet

This is a document issued by a medical institution without being entered into the database for a specific monetary reward .
This point may or may not be intentional. The fact is that all medical institutions purchase forms from a specialized company, but the human factor has not been canceled. All forms can be illegally resold, but the clinic will not know about it. Therefore, in this case, the medical institution is not responsible for fake sick leave certificates.

Blank form

You can buy such a sick leave sheet and fill it out yourself. This offer is not uncommon on the Internet. Many companies offer to purchase such a form from them and fill it out yourself on behalf of the medical institution.

This is a trick of scammers that is aimed at an unknowing contingent of people. Such information is easily verified and a false document is identified; one of the consequences for a fake sick leave is to bring the employee to criminal liability .

Formal written request

If the online check did not reveal negative results, and suspicions have not been dispelled, then you can submit a written request to the regional office of the social insurance fund at the place of registration. A request to check a sick leave certificate is drawn up in any form, a sample of which includes the following information:

• information about the addressee-insured indicating the registration number in the Social Insurance Fund;
• information about the sick leave number, which medical institution issued it, the individual data of the recipient and the date of issue of the document form;
• as additional information, you can indicate information that aroused suspicion and became the reason for the appeal;
• in the request form, provide the address where to send the response to the request;
• Be sure to send the original sick leave certificate as an attachment;
• signatures of responsible persons and seal of the sender's organization.

The territorial body of the social insurance fund will check and return the original sick leave certificate, at the same time informing whether it is in fact the original or an “ersatz original”.

Who is responsible for compilation?

Sick leave certificates are checked by the employer or a person authorized by him. Requests for validity are best submitted in writing on company letterhead.

The disadvantage of this method is the length of time it takes to receive a response or non-receipt due to the fact that the health status of a sick employee and citizen of the Russian Federation constitutes a medical secret in accordance with Part 1 of Art. 13 Federal Law of November 21, 2011 No. 323-FZ “On the fundamentals of protecting the health of citizens in the Russian Federation.” In order not to be refused, it is important for the employer to know how and where to send a request to verify sick leave .

Paper, signs, seals: how sick leave is checked at work

All personnel officers know that the certificate of incapacity form was introduced by Order of the Ministry of Health and Social Development dated April 26, 2011 No. 347n, and the rules for filling it out are contained in Order of the Ministry of Health and Social Development dated June 29, 2011 No. 624n. It follows from them that a traditional paper certificate of incapacity for work is a secure printing product, therefore it is made of special paper, has FSS watermarks, and the cells to be filled out differ in color. You also need to take into account that the number of the real sick leave is stamped in the printing house, so it can be felt with your fingers. If the sick leave certificate is fake, then the surface of the paper will be smooth and you won’t be able to feel the number to the touch.

Another important point is the presence of seals. Although businesses were allowed to refuse them, medical institutions are still required to certify with seals the certificates of incapacity and duplicates they issue. Without them, documents cannot be considered valid.

Also pay attention to text blocks. All information must be written down in black ink or printed. In this case, violation of the boundaries of the cells provided for in the form is not allowed. An exception is made only for seal impressions of medical institutions: they may be larger than the space allocated on the sheet. But they should not hide any information.

How to check the accuracy of a sick leave certificate using your phone

If assessing the authenticity of a document based on the quality of the paper seems insufficient to you, “arm yourself” with a telephone and call the medical organization that issued it. Since all certificates of incapacity for work are subject to strict recording, information will be found on all actually issued papers: both originals and duplicates. But for this you will have to provide your sick leave number.

It should also be taken into account that sick leave can be issued to an employee not only in a state, but also in a private medical organization, and not only in the locality where he actually lives, but also in another city, for example, if the employee fell ill during a business trip. Therefore, first check whether such an organization exists in principle, and then check with its employees whether they have issued a certificate of incapacity for work to an employee of your company.

Some clinics refuse to provide information regarding the issuance of sick leave certificates because they believe that this violates the rights of their patients. If there is no other option, write an official request on the organization’s letterhead or send by fax with approximately the following content:

We ask you to confirm the authenticity of the sick leave certificate with number No. 123456789012 dated November 12, 2018, issued to Ivan Ivanovich Ivanov by your medical institution.

Please note that it is advisable to send a copy of the document along with such a request; you can also specify how you want to receive a response: by mail (then enter the address), by e-mail (enter the e-mail address), by phone or fax (write numbers). The signature of the manager and the date of application must be included.

If you do not want to contact a medical institution, you can contact directly the territorial branch of the Social Insurance Fund where the company is registered and ask to confirm the authenticity of the issued sick leave by number. The employees will help you understand the situation, but most likely you will have to come to the Fund and show the document the employee brought.

It is important not to delay checking. The employer is given only 10 days to calculate the benefit. And violation of this deadline may result in liability if the employee wants to complain about the company to the labor inspectorate.

How to find out if the BL is valid

You can track the status of the BL through the official FSS portal - https://docs.fss.ru/home/uploadfss.ru. To do this, you need to log in, go to the benefits payment tab and enter the organization’s tax identification number and personal identification number. The system will provide data on the status and content of the BL.

Article on the topic: Features of the appearance of the SNILS card in Russia

The FSS personal account provides a wide range of options. The necessary information is available to employees, employers and regulatory authorities.

Who cannot issue sick leave?

In accordance with the order of the Ministry of Health and Social Development of the Russian Federation dated June 29, 2011 No. 624n “On approval of the Procedure for issuing certificates of incapacity for work,” medical workers do not issue certificates of incapacity for work:

• emergency medical services organizations;
• blood transfusion organizations;
• reception departments of hospital institutions;
• balneological hospitals and mud baths;
• medical organizations of a special type (centers for medical prevention, disaster medicine, forensic medical examination bureaus);
• healthcare institutions for supervision in the field of consumer rights protection and human well-being.

What to do if the site verification fails?

If there are any doubts about the authenticity of a certificate of temporary disability or identification of invalid forms, the Social Insurance Fund recommends that employers contact the territorial bodies of the Federal Social Insurance Fund of Russia. You can also contact the medical organization indicated on the sick leave for confirmation that such a document was actually issued by its employee.

The application must include the following information:

• Name of the organization;
• TIN/KPP of the policyholder;
• registration number in the Social Insurance Fund;
• information about the certificate of temporary incapacity for work (number, to whom, by whom and when issued);
• applications;
• manager's signature;
• date of the request.

Sample:

Limited Liability Company "ABV" (LLC "ABV")

Address: 123456 Moscow, st. Moskovskaya, 159/84

INN/KPP 123456789 / 987654321 reg. number 963852

Request to verify the authenticity of a certificate of temporary incapacity for work

Ekaterinburg 05/06/2020

LLC "ABV" asks to confirm the authenticity of the certificate of incapacity for work No. 123-456-789, issued to Petrov Petr Petrovich on 05/05/2020 by City Clinical Hospital No. 10, located at the address: Ekaterinburg, st. Ekaterininskaya, 123. Please send your response to the address: 123456 Ekaterinburg, st. Severnaya, no. 123/45.

Application:

1. Original certificate of incapacity for work No. 123-456-789 dated 05/05/2020 – 1 copy.

Director of ABV LLC Ivanov Ivanov I.I.

06.05.2020

If a false certificate of incapacity for work is detected, you should contact the Department of Internal Affairs in order to prosecute the employee who presented this certificate for payment (see letter of the Moscow regional branch of the FSS of Russia dated March 22, 2013 N 12-15/15/1962)

How can I track whether my ballot benefit has been paid?

Let's look at how to find out about the accrual of money for sick leave on the FSS website. To view data and track the payment status of BL you need to:

1. Log in to the user’s personal account on the Foundation’s portal.
2. Go to the “Certificates of Incapacity for Work” section. This section displays all sick leave records that apply to an authorized user.
3. Set filters by BC number, opening and closing dates, or its status.
4. In the list, find the sick leave you are interested in and view information about it, including payments.

How do I know if my ballot is valid?

The Social Insurance Fund has a large database of sick leave numbers. You can check the validity of the sick leave presented by an employee using a written request, which is issued on the company’s letterhead. In response, FSS specialists will provide information about the relevance of corrections, if any, and will check data from medical institutions.

Obtaining information through a written request takes a lot of time. An employer can instantly check the validity of a sick leave certificate on the Social Insurance portal in two ways:

• Method 1. In the “Information for employers (forms, reporting, forms)” section, open “Invalid forms of certificates of incapacity for work.”
  The menu downloads the spreadsheet file. By opening the document, the employer can see the availability of the sick leave of interest. To do this, he needs to open the document search window (key combination Ctrl+F) and enter the BL number. If the file does not contain information on this number, then the document is valid or has not yet been issued with this number.
• Method 2. In the policyholder’s personal account, enter the employee’s sick leave number and SNILS. After that, click Search. The site will process the information and produce a list that matches the request. If the BC with such a number is valid, the employer will see it in the list.

Important. If an invalid or false certificate of temporary disability is detected, the employer should not accrue benefits based on the document. If payments were assigned, they must be stopped immediately, since the Social Insurance Fund, in accordance with Art. 11 Federal Law No. 165-FZ, does not reimburse payments for invalid BC.

The Social Insurance Fund web portal allows you to check information on sick leave. It is enough to know his number and the employee’s SNILS. The insured person can make sure that the employer took his sick leave and he will receive payments for it. The site will help the policyholder verify the authenticity of the provided sheet.

Where should I send the document?

There are several ways to check the authenticity of a sick leave certificate, each of them has its own advantages and disadvantages:

• On the website www.fss.ru : to check the sheet, you must go to the “Invalid forms of disability sheets” menu, which is located in “Information for employers (reporting forms, forms)” and enter the document number.
  This way you can find out whether the form is listed in the lost or lost database. The disadvantage of this method is that the form number may be entered incorrectly, and also that its details have not yet been entered into the database - the database is updated once a month.
• Request to the medical organization to which the document was issued .
  To do this, you can contact the hospital by phone and find out the information you are interested in about the severity of the work injury or the fact of the disease, or send a written request. The disadvantage of this method is, first of all, the possibility of obtaining a refusal in accordance with the law “On the fundamentals of protecting the health of citizens in the Russian Federation.” It may also take some time to respond to a written request.
• Request to the Social Insurance Fund office . The only disadvantage in this case may be the time it takes to receive a response, but in this case the organization receives a written response from the Federal Social Insurance Fund of the Russian Federation, and if payments are allowed on an illegitimate sick leave, the employer will avoid punishment in the form of fines and penalties for assigning payments on a forged document.