Application for another vacation - sample and form (2020-2021)

Article 114 of the Labor Code of the Russian Federation guarantees all employees that they will be provided with rest; you should know what an employee can count on, and how to correctly write an application for leave so as not to be refused by their superiors.

You can go on vacation for the first time only after 6 months of continuous work with a specific employer. However, the employer is not obliged to give it right away. Therefore, in case of production necessity, “well-deserved rest” will have to be postponed.

If there are sufficiently good and trusting relationships between the parties to the employment contract, you can go on vacation without having worked for the required six months. But this depends only on the head of the organization and is his right, not his responsibility.

Further, legal rest is given at a time agreed upon by the parties, but strictly according to the schedule. You can move away from the schedule only by making changes there or also with a good relationship with the director src=”https://consultwork.ru/wp-content/uploads/2015/07/kak-napisat-zayavlenie-na-otpusk.jpg” class =”aligncenter” width=”800″ height=”600″[/img]

All working citizens can count on a minimum vacation of 28 days annually. “Advanced” enterprises that value their employees can set them a longer basic annual paid vacation. Most often this is reflected in local acts: collective or labor agreements.

If desired, you can divide the vacation, however, part of it must be equal to at least 14 days. The other part can be taken as you wish, even every other day, one day at a time.

How to write a vacation application?

The law does not provide for a strictly established form of application.

However, the rules of office work require that the application contain the following information:

• To whom it is addressed (name of employer).
• From whom is it written?
• The name of the document itself (“statement”).
• Brief summary of the essence: annual paid leave or leave without pay, etc.
• The period of time for which leave is required.
• Date of.
• Signature and its decoding.

The Labor Code does not specify a clear period of time when exactly and how many days before the vacation you need to write an application. Most often, employers require employees to give two weeks' notice of vacation.

It is logical that the need for leave without pay is difficult to predict if it is required due to events that have little control over us. This is the birth of a child or the death of a close relative. In these cases, an application for its provision can be written as soon as it is needed.

And, most importantly, a vacation application is usually written in the personnel department. Most organizations develop their own sample, into which you only need to insert your data.

Sample application for regular paid leave:

applications for the next vacation in MS Word format.

To the director (manager)______ _____________________________ (full name) _____________________________ (name of organization)

from ___________________________

(job title)

_____________________________ (FULL NAME)

Statement

I ask you to provide me with annual paid leave in accordance with the vacation schedule (you don’t have to specify it) for a period of _____ calendar days from “___”

____________ 20__ to "___" ____________ 20__.

“____” ______________ 20___ _______________ ________________

(signature) (full name)

Annual vacation with content

In accordance with Art. 123 of the Labor Code of the Russian Federation, employees go on vacation according to a schedule that is drawn up at the enterprise annually; no additional application from the employee is required for this. Annual paid holidays can be divided into parts, but one part must be no shorter than 14 calendar days. The Labor Code of the Russian Federation does not specifically say how to correctly write an application for leave for 14 days; for this, standard document flow rules are used. The administration additionally notifies the worker of the upcoming weekend 2 weeks in advance.

But often employees are accepted into the organization after the schedule is approved. A new employee becomes entitled to vacation 6 months after employment. If necessary, the employee has the right to ask the employer for days of rest at his own expense.

To use it, you must send an application to the head of the organization requesting a vacation. The director reviews the document and makes a decision on it. When the “I don’t object” visa is stamped on the document, it goes to the HR department, and then to the accounting department, where all the necessary calculations are made. Vacation pay is paid to the employee no later than 3 days before the start of the period.

Additional paid leave

Information about vacations, which are additional, which the company pays, can be found in Art. 116 Labor Code of the Russian Federation.

The purposes of such (additional) leave may differ from each other. These include, for example, compensation for the adverse effects of certain factors (climatic, occupational, production). At the same time, the right to exist has the purpose of leave in the form of stimulation and reward of workers for work in a certain field of activity.

In addition to the mandatory prerequisites for providing additional leave, which are listed in Part 1 of Art. 116 of the Labor Code of the Russian Federation (harmful and dangerous working conditions: long working hours; special nature of work; work in the Far North), such leave should also be established at the good will of the employer. This must be legally (documented) secured.

Child care up to 1.5 years and up to 3 years

By law, an employee is required to draw up an application for leave to care for a child within two weeks after the end of maternity leave, which includes 14 days before and after childbirth.

The document is signed personally by the parent granting release from work. Exemption from work to care for a newborn is granted to both men and women.

The document will be accepted by the employer if:

• child's birth certificate;
• certificates stating that the second parent has not received leave from work for the same purposes;
• certificate of guardianship (if the parents are not caring for the baby).

Documents are provided to the employer or personnel department employees in the original. Parents and unemployed relatives who plan to stay with the baby can get leave to care for a child under 1.5 years of age. In this case, the period when the person worked in the organization is not taken into account. The request is considered even if the employee has only worked for a few months.

During the absence of a person, they do not have the right to fire him. Also, the employer cannot provide him with another position. If the request is submitted by a relative who does not have a job or a student, the document is reviewed at the social protection department at the registration address.

After the sick leave for childbirth is closed, the countdown of rest days begins. In the absence of a completed maternity leave, the document must be submitted within a two-year period after the birth of the baby. The exemption period officially ends when the child turns 1.5 years old. The benefit is not reimbursed if the document is submitted after the child reaches this age. To avoid this, submit an application to care for a child under 3 years of age.

The document is drawn up in a similar way to the previous one, but a different period is indicated. The form is provided by the HR department or management. After this, the employer draws up an order for calculating benefits, a copy of which is available in the accounting department. Payments are made on its basis.

The paper is drawn up according to the following template:

To the head of LLC "Central"

Zakharchenko A. S.

from the seller

Maksimova A. Yu.

Statement

I ask for parental leave from October 7, _____. Please give me a monthly allowance. I am attaching the application (documents and certificates are listed).

Date: 09/06/____ Signature: Maksimova A. Yu.

Leave without pay

The name speaks for itself: the employee goes on vacation at his own expense, losing his average earnings for this period of time. This type of leave can be granted to a citizen either compulsorily or with the permission of the head of the organization.

Mandatory cases of granting leave without pay are listed in the Labor Code. Persons who are given such leave include: participants in the Great Patriotic War, old-age pensioners, parents, wives (husbands) of military personnel and other security organizations, such as the armed forces (Ministry of Emergency Situations, police), listed in Art. 128 of the Labor Code of the Russian Federation, disabled people, employees who had a child, a wedding, or a close relative who died.

However, the list of such cases is open, since the article allows for the possibility of granting leave without maintaining average earnings in other cases listed in the code or other laws.

Days at your own expense

According to Art. 128 of the Labor Code of the Russian Federation, an employee is allowed to go on an extraordinary vacation due to family circumstances and other valid reasons (for example, to care for a sick relative). In this case, it is advisable to document this need. The duration of the weekend is determined by agreement between the employee and the employer.

There is a list of persons whom the employer does not have the right to refuse:

• for working old-age pensioners - up to 14 days a year;
• parents and spouses of deceased military personnel - up to 14 days a year;
• working disabled people - up to 60 days a year;
• employees in cases of wedding, birth of a child, death of close relatives - up to 5 days;
• in other cases specified in the Labor Code of the Russian Federation, federal laws or in the collective agreement.

What circumstances do you mean? For example:

• according to Art. 173 and 174, the employer is obliged to provide days without pay to the following employees: those admitted to entrance exams to higher and secondary educational institutions, students of preparatory departments, full-time students who combine work and study;
• Art. 286 of the Labor Code of the Russian Federation states that employees who are part-time workers are provided with mandatory days at their own expense only if the number of days off at the main place of work exceeds the rest period for part-time work;
• Rest without pay is also provided to workers of the Far North for travel to and from their place of rest (Article 322 of the Labor Code of the Russian Federation).

If you are denied a vacation

Management has the right to refuse days without pay to employees who do not fit into the above categories. If you were refused, but you need time off, we have prepared step-by-step instructions on how to properly complain to the State Tax Inspectorate, but this is the last argument.

Read more: “How to file a complaint with the labor inspectorate. Step-by-step instruction"

The appeal is written in a standard form. The difference is in indicating the reason and clarifying that payment is not required.

Such a petition is submitted when an employee wishes to take additional time to resolve personal problems. The days provided are not subject to payment; the employee has the opportunity not to work on the specified day.

IMPORTANT!

If the number of days taken by an employee turns out to be more than 14 per year, then more than the specified number will not be counted toward the length of service.

An example of a completed application for extraordinary leave (at your own expense).

A few days on account of the main vacation

The law allows you to take several days off as your main vacation. Sometimes the employee needs it, and sometimes the employer demands it. In any case, you can divide your vacation. It is important to remember that part of the vacation should not be less than 14 days, otherwise there will be a violation of labor laws.

To receive several days of paid leave, you just need to write an application indicating the exact number of days of rest.

After signing the application, the employee has the legal right to rest in the number of days provided to him by the employer.

Example of an application for rescheduling a vacation:

To the director (manager)______

_____________________________

(full name) _____________________________ (name of organization)

from ___________________________

(position) _____________________________ (full name)

application for transfer of vacation.

I _______(full name)____ was granted annual paid leave from _________ 20__ to __________ 20__. However, ___ days from the specified vacation from ________ 20__ to __________ 20__ I was sick, which is confirmed by a certificate of incapacity for work issued by ____(by whom)____ _____(when)_____.

Based on this and in accordance with paragraph. 2 hours 1 tbsp. 124 of the Labor Code of the Russian Federation, I ask you to postpone the remaining ____ days of the main vacation to the next date ____________ 20__.

Attachment: certificate of incapacity for work issued by __(by whom)___ ___(when)__.

“____” _____________ 20___ _______________ _______________

(signature) (full name)

Note: vacation is often postponed in case of illness during it, however, the application can be written later. And you can “finish off” your vacation later.

The employer simply issues a new vacation order or prepares an order to postpone the vacation, setting out the reasons for such a postponement.

Request for leave followed by dismissal

According to Art. 127 of the Labor Code of the Russian Federation, a citizen has the right to go on vacation before dismissal or receive financial compensation. True, providing days before terminating an employment contract is a right, not an obligation of the employer.

Even if management is not against it, it is necessary to draw up a written appeal.

The request has the same structure as the one already considered:

• a cap;
• document's name;
• text asking for days. It indicates the start date of the period, its duration, and the reason for dismissal. The last day of rest is the date of dismissal of the employee.

The following must be remembered:

1. Part 1 art. 127 of the Labor Code of the Russian Federation states: if the employer refuses to provide a resigning employee with paid rest, he will pay compensation for unused days.
2. If the employer has agreed to provide the employee with rest before dismissal, an order must be issued. The form of the order for the provision of leave with subsequent termination of the contract is allowed to be developed by the enterprise personnel officer independently. The main thing is that it contains the necessary details specified in Part 2 of Art. 9 Federal Law No. 402 dated December 6, 2011. It is also possible to issue two separate orders: for vacation - in form No. T-6 (T-6a) and for termination of the contract - in form No. T-8 (T-8a).

General provisions

Article 114 of the Labor Code of the Russian Federation Training (unpaid) assigns each employee the right to leave. At the same time, the employee retains his job and salary. Its minimum duration is 28 calendar days. Depending on working conditions and social category, citizens can have both extended (for example, a teacher has 56 days) and additional leaves (for example, a single mother can take 14 days extra).

If an employee has worked for the organization for less than six months, he is not entitled to leave. After 6 months, he can receive part of the vacation, lasting at least 14 days, and take it off.

It is worth noting that some categories of citizens have the right to receive leave earlier than six months later. This:

• women going on maternity leave have the right to take full leave before or after childbirth;
• minor employees under 18 years of age;
• who have adopted a child under 3 months into their family.

Regardless of the type, it is provided on the basis of an application drawn up in the name of the employer.

Read more: Accounting system income minus expenses 2018

Where should they be stored?

For all companies there is a law that when maintaining document flow there must be an archive where all important papers are stored for the period required by law.

All documents can be divided into several types. These can be administrative documents (orders), organizational, as well as reference and informational.

First, the application is sent directly to the manager. Because he must consider it and make a decision.

Then an order is issued, cash is calculated, and only then the document is transferred to the archive to the responsible persons.

Most often, all applications are stored in the employee’s personal file along with other documents.

What time to submit an application?

When you apply for vacation, you need to understand how many days in advance to submit it. Any rules are specified only for those who have a scheduled vacation. In this case, the employer himself reminds you two weeks in advance that it is time to rest. And in this case you don’t even need to write anything.

But for those who want to rest without pay or outside the schedule, the law has not established a deadline for submitting a written application. Usually such an issue is resolved in agreement with management. In some cases, they may release you the next day (if you need a vacation at your own expense). But, as a rule, it takes time to issue an order and find a temporary replacement for the employee who will be absent. Therefore, it is customary to apply at least two weeks in advance.

Archiving period

Each company has its own archive, which stores all important documentation for the organization. As for storage periods, everything directly depends on the importance of the documents.

For example, a request for maternity leave, as well as rest without pay is stored in the archive for 75 years , as they may be required when assigning a pension to an employee or in other cases.

As for the paper for the annual paid vacation, its shelf life is much shorter - only 5 years.

Administrative (leave at your own expense)

Vacation without payment for the requested days, but with retention of place, is called administrative (official terminology) or at one’s own expense (everyday terminology). Individual citizens have the right to annual unpaid leave by law (Article 128), which can be divided into parts, but cannot be transferred to the next year.

Ordinary employees can count on 5 legal days in the following cases:

• marriages;
• birth of heir(s);
• death of a relative.

Please allow me (*) days without pay from * to * due to (*reason*). The corresponding certificate is attached.

The presence of a certificate confirming the validity of the event that required writing an application increases the chances of a positive decision by management to grant a short-term leave.

The reasons for requesting leave at your own expense (as well as its duration) can be very different - the main thing is that the boss recognizes them as valid.

For this reason, a preliminary conversation with the head of the enterprise/division outlining the reasons and a verbal agreement should precede the writing of the application.

Most often this happens when leaving work, since the provision of vacation days followed by dismissal remains at the discretion of the employer (his right), but is not his responsibility (Rostrud Letter No. 5277-6-1 2007/24/12).

I ask you to replace with monetary compensation my unused vacation for (*year*) in the number of (*) days. Reason: Article 126 of the Labor Code of the Russian Federation.

Article 127 stipulates the possibility of compensating all unused vacation upon dismissal.

We're hanging out on our own

In addition to paid leave, you can ask for leave at your own expense. In this case, an application for leave without pay is drawn up. Anyone has the right to take a break at their own expense. The duration is determined by the parties, but there are also restrictions on the number of days that can be rested without payment. For example, pensioners can additionally rest once a year for 14 days, similarly - spouses and parents of deceased military personnel (Article 197 of the Labor Code of the Russian Federation of December 30, 2001). Disabled persons can claim 60 additional days per year at their own expense. Who else can be provided with additional days without payment:

• WWII veterans, combatants and Afghans - 35 days a year;
• for passing entrance exams, sessions, diploma defense - 15 days;
• for teachers with more than 10 years of experience and civil servants for scientific activities - 12 months (Article 46 of Law No. 79-FZ).

In these cases, you must submit an application to your employer. Use one of our samples, such as a sample on how to write a 14 day leave application 2021.

There are also exceptional circumstances when the administration is obliged to release an employee without pay. For example, if a child is born, then you can walk for five days. Likewise in the case of a wedding or death of a close relative. You will have to contact your employer in writing. But the circumstances must be proven by attaching a certificate of birth or death, a certificate of marriage registration with a note on the appointed date.

Situation

In life, this may happen when an employee turns to his manager to grant him leave on account of future paid holidays from the beginning of the working week to its end, spending 5 calendar days out of 28 provided for by law, and actually resting for 7 days.
What duration should be taken into account in this option? The answer to this question is reflected in the Labor Code of the Russian Federation (Article 125 of the Labor Code of the Russian Federation), which states that any division of vacation days is agreed upon by the employee together with the management of the institution, therefore, the approval for splitting the vacation period rests with the employer.

Article 115 of the Labor Code of the Russian Federation provides for a minimum duration of annual paid leave of 28 days. But any person always has a desire to relax a little more, and, preferably, at the expense of the company. To solve this problem in order to extend rest within the limits of legal norms, the following methods can be proposed:

1. Write a request to add time off to the vacation for overtime.
2. Get rest from the first day after the holiday ends. In this option, you can go on a tourist tour earlier - from the day the holidays begin.
3. You can extend your vacation if you get sick while on vacation. In this option, the rest will be extended by the days shown on the sick leave (Article 124 of the Labor Code of the Russian Federation).
4. Among other things, the Labor Code of the Russian Federation regulates additional days of rest for a number of categories of working persons, namely:

• For minor workers, 3 additional days are provided.
• For the category of persons engaged in teaching work, depending on the position and place of work, a vacation of 42 or 56 days is provided.
• For working people involved in the production of chemical weapons, the duration of rest is 56 or 49 days.
• Disabled people (of any group) have the right to a 30-day vacation.
• Persons engaged in professional emergency rescue work also have the right to longer rest, which, depending on the length of continuous work experience, can be 30, 35 or 40 calendar days.
• Additional rest of 3 or more days is granted to persons working irregular working hours or in hazardous work.
• Working people located in the Far North and regions equivalent to it also have the right to additional rest. The duration of additional days of rest can reach up to 24 (Article 14 of the Law of the Russian Federation No. 4520-1 of February 19, 1993).

Often citizens working in institutions wonder: when to apply for their vacation plans? The legislation provides for the following deadlines for applications in this regard:

• On the eve of the vacation, according to the schedule, the company's management is obliged to notify the employee 14 days in advance about the upcoming turn and there is no need to submit an application (Article 123 of the Labor Code of the Russian Federation).
• The time for submitting an application for rest outside the vacation schedule is not defined by law. Most often, such a question is determined by agreement with the boss, since it takes time to issue an order and find a replacement for the period of performance of the vacationer’s duties.

How to make an application

There is no legally approved vacation application template, but some wording or data is important. To avoid being rejected, use a sample on how to correctly write a vacation application in 2020.

The application is written on an A4 sheet by hand in blue, purple or black ink or printed using a computer. The leave application must have the following structure:

1. A cap. In the upper right corner we indicate the full name. and the position of manager. Usually this is the general director (for example, the general director of Romashka LLC, D.M. Vasilkov). We also indicate your full name. and the position of the compiler.
2. In the middle of the page we write “Statement”.
3. Next comes the main text requesting leave. Indicate the type of leave, the start date of the leave and the number of days. If the leave is unplanned, the reason for it is indicated.
4. At the end there is the date of writing the application and the signature of the originator with a transcript.

The vacation application is submitted to the manager, who must endorse it. If you go on vacation without approval, it will be considered absenteeism.

What a vacation could be like

There are several types of vacation:

• another paid one. This is the main leave to which an employee who has worked in the organization for at least 6 months is entitled. In accordance with the Labor Code of the Russian Federation, this vacation is 28 calendar days;
• vacation at your own expense, that is, unpaid. The basis for this type of vacation may be personal reasons: marriage, death of a loved one, birth of a child, etc.;
• training. This leave is required by the employee if he is pursuing education. During such leave, the average salary can be maintained only if the university degree is the first. To confirm that there is a need for such leave, you need to bring a certificate of summons from the educational institution to the manager;
• maternity leave (for pregnancy and childbirth). Provided to a woman on the basis of a certificate of incapacity for work from a medical institution. The certificate of incapacity for work must be filled out correctly and contain the signature of the attending physician.