Instructions: write an application for combining positions

Combination of professions or combination of positions

Sometimes HR specialists confuse these two concepts. They are quite close, but, nevertheless, there is one key difference between them. The term "mixed positions" is usually applied to employees who work in offices. For those who work “in the fields”, i.e. representatives of blue-collar professions, the definition of “combination of professions” is more acceptable. For example, on another page you can read an application for an external part-time job.

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Registration of imposing additional workload on a company employee can be expressed in 2 forms: internal part-time work and combination of positions. If an employee intends to perform labor functions in a position that requires distraction from his main job, then such labor relations must be formalized in the form of a separate employment contract on internal part-time work. At the same time, it is important for the company not to forget to receive a corresponding application from the employee, as well as issue an order to hire an internal part-time worker. If the additional position does not involve distraction from the main job, then the specialist can combine them, that is, work at the same time in several positions in the company. Registration of internal combination of positions is carried out by signing an additional agreement to an existing employment contract. The company should also receive a corresponding signed application from the employee and formulate an order to organize the combination of positions.

Sources

• https://zakonguru.com/trudovoe/trudoustrojstvo/sovmestitelstvo/zayavlenie-na-vnutrennee-sovmestitelstvo-obrazec.html
• https://okbuh.ru/oformlenie-rabotnikov/zayavlenie-o-prieme-na-rabotu-po-sovmestitelstvu
• https://urexpert.online/trudovoe-pravo/priem-na-rabotu/po-sovmestitelstvu.html
• https://assistentus.ru/forma/zayavlenie-na-vnutrennee-sovmestitelstvo/
• https://gosuchetnik.ru/shablony-i-formy/instruktsiya-pishem-zayavlenie-na-sovmeshchenie-dolzhnostey
• https://nsovetnik.ru/rabota/kak_oformit_zayavlenie_na_vnutrennee_sovmestitelstvo/
• https://gosuchetnik.ru/shablony-i-formy/instruktsiya-oformlyaem-soglasie-rabotodatelya-na-rabotu-po-sovmestitelstvu
• https://nalog-nalog.ru/priem_na_rabotu_i_perevody/kak_pravilno_oformit_vneshnee_sovmestitelstvo/
• https://moyafirma.com/shtat/hr/kadrovoe-deloproizvodstvo/priem-na-rabotu/po-sovmestitelstvu.html
• https://zayavi.com/zayavlenie-o-prieme-na-rabotu-po-sovmestitelstvu-obrazets-zapolneniya/
• https://iskiplus.ru/zayavlenie-na-rabotu-po-sovmestitelstvu/
• https://DocInfo.net/prieme-na-rabotu-po-sovmestitelstvu/
• https://clubtk.ru/forms/priyem-na-rabotu/kak-napisat-zayavlenie-o-prieme-na-rabotu-po-sovmestitelstvu
• https://assistentus.ru/forma/zayavlenie-na-priem-na-rabotu-po-vneshnemu-sovmestitelstvu/
• https://nalog-nalog.ru/priem_na_rabotu_i_perevody/oformlenie_sovmeweniya_dolzhnostej_v_odnoj_organizacii/

Differences between part-time and combination

Combination and part-time work are also radically different. Combination is a type of employment when an employee of one organization simultaneously occupies two full-time positions in it (i.e., an additional agreement is concluded to the employment contract and a note is made in the employee’s personal file, but no entries are made in his work book). And in case of part-time work, a person “from outside” is hired, a new employment contract is concluded with him and all documents related to employment are drawn up.

In addition, there is another fundamental point in combination. It is usually used in one group of employees of the enterprise, i.e. for example, a representative of the administrative corps can occupy a second position only within its boundaries (chief accountant - economist), a worker - only in the working segment (carpenter-joiner), etc. If the qualifications, education and work experience of an employee do not correspond to the position for which he is applying, then he is unlikely to be able to take it.

Combination will not be possible if another position requires the execution of some additional paperwork (for example, a special permit or medical certificate).

Statement of consent to assign additional work

On behalf of the employer, during the established duration of the working day or shift, together with the work specified in the employment contract, the employee can perform additional work in a different or the same profession (position) for additional pay (Part 1 of Article 60.2 of the Labor Code of the Russian Federation).

Types of additional work include:

• combination of professions (positions) - performing work in one or more positions along with work in the position held;
• expanding service areas, increasing the volume of work;
• performance of the duties of a temporarily absent employee without release from current work as determined by the employment contract.

The assignment of additional duties can be carried out only after obtaining the written consent of the employee.

The duration, content and volume of additional work are determined by the employer with the written consent of the employee (Part 3 of Article 60.2 of the Labor Code of the Russian Federation).

If the employee does not want to continue to perform additional work, and the established period has not yet expired, then he has the right to stop performing additional duties ahead of schedule, provided he notifies the employer no later than three working days in advance.

The employee’s consent can be formalized in the form of a statement of consent to perform additional work.

The application is signed by the employee and expresses agreement to continue working for this employer under new conditions. The statement of consent must contain :

• the position for which the work is entrusted if the work is performed in another position;
• the employee's job responsibilities for the assigned work;
• start and end dates for additional work;
• amount of surcharge.

An application for consent to perform additional work is registered in the application log and stored in the organization for 50 years. If the application was drawn up before January 1, 2003, then the storage period is 75 years in accordance with Article 434 of the “List of standard management archival documents generated in the course of the activities of state bodies, local governments and organizations, indicating their storage periods.”

Often used with this pattern:

• Application for dismissal during probationary period
• Application for dismissal with compensation
• Application for dismissal with service
• Application for dismissal upon change of residence
• Application for dismissal due to health reasons

Popular documents and procedures:

• Documents for obtaining a passport at 14 years of age
• Application for personal income tax refund
• General power of attorney for a car
• Liability Agreement
• Coordination of redevelopment

Why combine positions?

When combined, several goals are achieved at once.

Firstly, the employer saves money (after all, hiring a new full-time employee will cost much more, and there will also be some costs for finding and training him), and his subordinate gets the opportunity to earn additional income.

Moreover, the competent distribution of labor resources of part-time workers leads to an increase in production volumes, an increase in the efficiency of the enterprise, and a prompt and fruitful solution to other current tasks.

Registration of the form

The application can be typed on a computer, but it is best to write it by hand. Not all employers accept printed application forms from employees - this is due to the fact that in the event of any legal proceedings regarding a handwritten document, it will be easier to determine its authenticity and authorship (using graphological or handwriting examination).

It is recommended to write the application in two absolutely identical copies. One is handed over to the employer’s representative, the employee keeps the second, having previously secured a note on it that a copy has been received.

Sample application

If you need to create an application for combining positions that you have never written before, look at the example presented below and read the comments to it - taking them into account, you will be able to draw up the necessary paper without much difficulty. Or read the application for internal part-time work.

1. At the beginning of the application write the addressee, i.e. name of the employing company (can be abbreviated), position and full name of the manager (or employee temporarily performing his duties).
2. Next, enter information about the applicant (position, full name) in the same way.
3. After that, write “Statement” in the middle of the line and get to the point.
4. First of all, indicate
   the actual request for combination,
5. then be sure to mark the position you are applying for,
6. period (if you know exactly how long a part-time worker is required),
7. indicate your understanding of the working conditions and agreement with them.
8. Finally, don't forget to sign your name.

General requirements

What should it include?

The text of the note may vary, but in any case it contains:

• full name of the legal entity;
• addressee (position, surname, initials);
• who serves;
• name of the document – ​​memo on combining positions;
• application for combination - with whose position it is planned to combine, for what period;
• what pay do you want to work for;
• signature with transcript.

Printing on a memo is not a mandatory element, but if it is possible to write it on the company’s letterhead with a logo, it is better to use this opportunity. Practice shows that such documents have more weight in the eyes of the addressee.

Writing rules

The document is sent by the interested party to the director, the text is written in the first person. You should write in literate, short and succinct phrases that do not allow for discrepancies . Errors of any category, both spelling and incorrect indication of the name or position of the director, are strictly unacceptable.

Such negligence can immediately make the requester persona non grata in the eyes of management. The writing style is businesslike. It is necessary to avoid emotionally charged phrases, slang, especially obscene language.

1. It all starts with the “header” - as a general rule, it is written in the upper right corner: from whom and to whom, with the obligatory indication of positions; this is a business, not a private letter. For example: to the General Director of Triangle LLC I.I. Ivanov from HR Manager P.P. Petrov.
2. In the center you need to write the title of the document - OFFICIAL NOTE (indicate the registration number). After this comes the text, usually starting with “I ask you...” and then what positions are planned to be combined.
3. At the bottom there is a signature with a transcript and the date.

Read more about writing a memo according to the rules and sample here.

How is it served?

The document can be submitted either in the usual paper form - through the office or HR department of the company - or by corporate e-mail. In the latter case, the addressee is indicated in the “to” line. It would also be a good idea to set a read receipt.

In both options, you need to keep one copy for yourself (only if you submit through the office, make sure that you have received an acceptance mark); this rule applies to all applications addressed to management or colleagues, and not just memos, and indeed documents in general.

We recommend that you familiarize yourself with the rules for writing official memos:

• for a salary increase;
• for bonuses and de-bonuses of employees;
• on the transfer of an employee to another position;
• about the employee’s failure to fulfill his duties;
• about irregularities in work;
• about the absence of an employee from the workplace;
• for additional payment for increasing the volume of work;
• about a business trip;
• for promotion;
• for the issuance of funds.