When and for what positions do you need a criminal record certificate?
The applicant must provide a criminal record certificate when applying for the following positions:
- Teachers, social workers, employees of cultural institutions, doctors. If an employee will work with children, he should not have a criminal record.
- Russian citizens applying for foreign companies. Traveling abroad may be associated with an attempt to evade criminal prosecution.
- Military personnel. Individuals will be working with weapons and explosives, which involves increased danger.
- People working in security structures. The certificate is needed for permission to purchase and carry weapons.
Applicants for the following positions may also need a certificate:
- Bailiffs.
- Employees of the fuel and energy complex.
- Employees of transport structures whose position is related to ensuring security.
- Board members of housing cooperatives.
- Heads of private companies specializing in employment.
- Employees who organize trading on the financial market.
- Managers of credit companies.
- Individual entrepreneurs whose activities involve communicating with children.
- Employees of the Investigative Committee and the Department of Internal Affairs.
- Law enforcement officials.
- Government employees.
- Employees of state paramilitary structures.
- Employees involved in ensuring the safety of the fuel and energy complex.
IMPORTANT! If the law does not stipulate that the position requires the provision of a certificate, the employer does not have the right to demand the document. There are appeal decisions in which the employee managed to challenge the employer’s unlawful demand. However, in practice, an employer may request a certificate unlawfully. In most situations, the employee provides this certificate, since otherwise the manager will not give the person a job, citing other reasons.
In what cases is a certificate needed?
It seems that such a document is needed only in some exceptional cases. But in fact, the certificate is a fairly popular document and is required in the following cases:
- when applying for a job in any educational institution;
- contract service in the army;
- when applying for a job in another state;
- departure for permanent residence in another country;
- when registering guardianship.
Some banks also require such a certificate when issuing a loan.
Where can I get a criminal record certificate?
Information about a person’s criminal record is stored in the Ministry of Internal Affairs. The certificate can be obtained from information centers at the Ministry of Internal Affairs. To receive the document, the applicant for the position needs to find out where this center is located in his city. If there is no information center in the area, you should go directly to the police station. You must take your passport with you. To obtain a certificate, you need to fill out an application. If the applicant cannot appear at the center in person, the certificate can be issued by a representative. He must have a notarized power of attorney with him.
Deadlines
The deadline for providing a certificate is 30 days. During this time, the applicant receives a document. The period is counted from the date of registration of the application. If additional information is needed to issue a certificate, the specified period may be extended. The maximum extension duration is 30 days. The applicant is notified of the extension of the deadline.
The document itself does not indicate its validity period. It depends on the specific circumstances. In the Russian Federation, the certificate will be valid for 3 months. In the US, EU and Canada, the document will be valid for 6 months. The official validity of the certificate begins from the moment of its issuance.
IMPORTANT! If the applicant does not come for the certificate at the specified time, the document will be stored in the information center for 2 months. During this time, the document can be collected.
In what cases can the issuance of a certificate be refused?
The Information Center may refuse to issue a document. Refusal is valid in the following cases:
- An application for a certificate was not submitted.
- The contents of the statement cannot be read.
- Providing documents that do not meet the specified requirements.
- Submitting an incomplete set of papers.
The application can be submitted electronically. Let's consider the grounds for refusal in this case:
- Errors in personal data.
- Blank lines in the application.
Grounds for refusal are provision of incorrect information. The applicant is notified of the refusal. In this case, you should re-prepare the application and fill it out correctly.
Required documents to obtain a certificate
A certificate of good conduct for the embassy will be issued in 2021 at the department, department or information center of the Ministry of Internal Affairs, regardless of your place of registration, where you should apply with the following documents:
- internal and foreign passport with photocopies;
- an application indicating the full name (if the last name has ever changed, please mark it), date of birth, place of residence, citizenship and reason for receipt.
You can apply for a certificate of no criminal record on our website using the link.
The full name of the document is a certificate of the presence (absence) of a criminal record and (or) the fact of criminal prosecution or the termination of criminal prosecution. It notifies that the individual presenting it is not criminally liable and is not wanted. You can check with your local inspector for information about the location of the Ministry of Internal Affairs agency that processes it in your city.
Watch the video: new requirements for a police clearance certificate.
The applicant can take a notarized power of attorney for a relative or friend, according to which on his behalf this person will request a certificate of good conduct, attaching a copy of his passport to the application. To obtain a certificate, a minor citizen aged 14 to 18 years must have a birth certificate and the presence of one of the parents or guardians.
If you submit an incomplete package of documents or incorrect information, the issuance of a certificate will be refused, and you will receive a notification.
An applicant may be refused admission if their originals are missing, the document is illegible, or is presented in a foreign language. If the application is accepted, a receipt is issued indicating the registration number, a telephone number for obtaining information and an address where the certificate can be collected.
What is indicated in the certificate?
The certificate contains the personal data of the applicant, as well as information about the information center that issued the document. Information about a criminal record is certified by the signature and seal of the head of the department of the Ministry of Internal Affairs.
If a person has no criminal record, the note “no criminal record” is entered in all columns of the document. If the person has been convicted, the document indicates the date of initiation of the criminal case, the results of the investigation, the court verdict, and the article under which the person was convicted. All criminal records are listed on the certificate.
IMPORTANT! The employer is recommended to look at the original certificate. You can find it on the Internet. This need is associated with the risk that the applicant may provide a false document.
Where do you get the certificate?
You can order a police clearance certificate and then receive it in three ways:
- by contacting the local department of the Ministry of Internal Affairs;
- submit all the necessary documents for receipt to the MFC and the employees of this body will do everything necessary and issue the finished document;
You can get a certificate at the MFC - submit applications online on the State Services website; for Moscow, in this case, the issuance of the finished document will be carried out at the Main Information Center or the police department at the address of residence.
Urgently obtaining a police clearance certificate in Moscow
To quickly obtain a certificate in Moscow, you can also contact Consular Information Service LLC.
The office is located in the center of Moscow:
- Moscow st. Tverskaya 20 building 1 office 401A
- tel. +7
In addition to assistance with obtaining certificates, there is a passport and visa center that provides a wide range of services and consultations.
You will be able to obtain a certificate as quickly as possible, and most importantly, legally.
Deadline for issuing the certificate
By law, the period for issuing a certificate is set to 30 days. This service is free, and the certificate itself is valid for 3 months. But what to do when you need a document urgently? In such cases, you need to contact lawyers who specialize in this topic. They will help you get a certificate in 1 day, but this service is not free:
- obtaining a certificate urgently costs about 5,500 rubles;
- affixing an apostille 5000 rub.
By spending this money you can be sure that the certificate will be received within one day.
Responsibility for forgery of certificate
If it turns out that the document was forged, the employer has the right to dismiss the guilty person. If a person is only applying for a position, the manager simply does not hire the employee. However, this is not all that awaits the applicant. Forgery of documents implies criminal liability. Types of liability for providing knowingly false information:
- A fine of up to 80,000 rubles.
- Income of the guilty person for six months.
- Mandatory work lasting 180-240 hours.
- Correctional labor for up to 2 years.
- Imprisonment for 2 years.
- If there are aggravating circumstances, the prison sentence is extended to 2 years.
An employee may try to obtain a false document, but this is strictly not recommended. The security service will quickly reveal the fact of forgery, and the person will have to bear the corresponding responsibility.
Apostille
If you need a police clearance certificate to travel abroad, you will need to put an apostille on it. This is a special stamp in the corner of the document, which, according to the 1961 Hague Convention, must contain the following information:
- the name of the state that affixed the apostille;
- Full name of the person who received the certificate;
- the position of the person who signed this assurance;
- what is the name of the organization whose seal verifies the authenticity of the apostille;
- the name of the place where it was placed, as well as an indication of the date of placement;
- number, seal and signature of the person who supplied it.
More information about the help can be found in the video below.
Since Russia has been a party to the Hague Convention since 1992, citizens of the Russian Federation traveling abroad will need a police clearance certificate with an apostille in the following cases:
- traveling to another country for the purpose of work;
- study;
- for permanent residence.
Such a stamp is needed only if the departure is to a country party to the 1961 Hague Convention.
How to obtain a criminal record/no criminal record certificate for a visa can be found on our website.
Who issues a certificate with an apostille
An apostille on a police clearance certificate in Moscow can be issued by several government bodies:
- The Ministry of Justice is based on documents adopted by federal authorities, and the territorial branches of the ministry are based on certificates of good conduct.
- Ministry of Defense on those documents that indicate service in the Armed Forces in cases where a trip to foreign countries is carried out through the ministry.
- Rosobrnadzor on those documents that indicate education (diploma, scientific degree).
- Rosarkhiv on certificates issued by them.
- In the territorial bodies of the Ministry of Internal Affairs in documents on good conduct.
In Moscow, you can obtain a police clearance certificate and put an apostille on it in two departments of the Ministry of Internal Affairs, depending on the availability of an internal passport
As well as the PPSA authorities on copies of birth, marriage and death certificates. Obviously, the apostille on police clearance certificates is affixed to the Ministry of Internal Affairs and the Ministry of Justice.
