How to write a notice of a meeting
The information message about holding a general meeting of homeowners must contain:
notifications about holding a general meeting of homeowners free of charge in word format
- information about the person who initiates the meeting of residents (address and full name of an individual or name of a legal entity and location),
- form of meeting: absentee or in person,
- in the case of an in-person meeting, the place and time of the meeting shall be indicated. In the case of an absentee meeting - the address and closing date for receiving votes,
- agenda,
- the order in which you can get acquainted with the materials of the meeting.
To ensure that the protocol is not considered illegal, each resident must be familiarized with it no less than 10 days before the meeting against signature or by registered mail with acknowledgment of receipt.
At the meeting, you can determine how meetings will be announced, such as posting notices in public areas or notifying everyone through a mailbox.
ATTENTION! Look at the completed sample notice of a general meeting of homeowners:
Change of management company in an apartment building.
Sample announcement of a general meeting of owners of residential premises of a multi-storey building
This type of notification takes place only after it has been elected at a general meeting and the decision on this issue must be recorded.
Below is a sample ad example:
Dear owners of residential premises located at _________________________________________________________________________
We inform you of the upcoming general meeting, which will take place on 02/19/2016 at 19:00. 30 min. by the address___________________________________________________________________
The following issues will be addressed:_____________________________________________
When arriving, we ask you to have your passport and proof of ownership.
This is important to know: Purchase and sale agreement for a mortgaged apartment: sample
If it is impossible for you to be present, please inform us by phone.____________________
Initiators (full name or management company).
What types of convening of residents exist?
There are 2 types of meetings of homeowners in an apartment building:
- planned (next),
- unscheduled (extraordinary). Most often, such a meeting is held on the initiative of one (group) owner(s).
Moreover, it can have the following form:
- full-time,
- correspondence
An in-person meeting requires the personal presence of all homeowners. The absentee form does not oblige the organizers to gather a large number of owners to make a decision. The decision-making process involves collecting signatures from owners through voting.
Regardless of the form of the meeting, each resident of an apartment building must be notified of the meeting. In order to properly notify residents about the meeting, you can use the sample.
Watch the video. The procedure for holding a general meeting of owners of an apartment building:
Who can send notices to homeowners
For mandatory annual meetings of residents, you can determine a specific period (once a year, once every six months, once a quarter), which must be indicated in the minutes of the meeting of homeowners.
Sample minutes of a meeting of apartment building owners.
The organizer of an unscheduled meeting may be:
- management company if it is necessary to resolve issues related to the implementation of its activities,
- management of homeowners in the association,
- house advice,
- any homeowner in an apartment building.
If the group of initiators of the meeting has 10% of the votes of the number of residents of an apartment building, then by decision of the group the responsibility for holding meetings can be transferred to the management company (Article 45 of the Housing Code of the Russian Federation).
If the initiative group does not have 10%, then it will be enough to involve neighbors in the initiative group to obtain the necessary percentage for making a decision.
Attention! Our qualified lawyers will assist you free of charge and around the clock on any issues. Find out more here.
document
on holding a general meeting of owners
premises of apartment building N ____
on the street _________________________
“__”___________ 200_ at ____ hours 00 minutes. in the assembly hall of the building located at the address: city, st. __________________________, house N ______, a general meeting of owners of residential and non-residential premises of the apartment building N ____ will be held, on the street ________________________________.
This general meeting will be held on the initiative of ______________________.
To register as a participant in the general meeting you must have:
1) to individuals the specified notice, identification document, certificate or certified copy of the certificate of ownership of residential (non-residential) premises;
2) for legal entities - a power of attorney from a legal entity - the owner of residential (non-residential) premises, other documents confirming ownership of the premises.
Each owner at the general meeting has a number of votes in proportion to his share of participation, established in accordance with the provisions of the Housing Code of the Russian Federation.
Agenda of the General Meeting:
1. Choosing a method for managing an apartment building.
2. Approval of the Charter of the homeowners association.
3. Election of the Homeowners Association Board.
4. Selection of the audit commission (auditor).
5. Transfer of part (all) of the functions for managing the homeowners’ association to a management company.
6. Registration of the right of common shared ownership of a land plot with elements of landscaping and improvement on which an apartment building is located, and the limits of its use.
7. Selection of an authorized person to carry out all actual and legal actions in pursuance of decisions made at the general meeting.
The decision of the general meeting, adopted in the manner established by the Housing Code, is mandatory for all owners of premises in an apartment building, including those who, regardless of the reasons, did not take part in the vote (Part 5 of Article 46 of the Housing Code of the Russian Federation).
For preliminary acquaintance with the draft Charter of the homeowners association, other documents that will be discussed at the general meeting, you can contact us at a convenient time for you from ___ hours 00 minutes to ___ hours 00 minutes. in ______________________ at the address: city, st. ________________________________________, house N ______.
Initiator of the general meeting ____________________
Source of the article: https://dogovor-obrazets.ru/%D0%BE%D0%B1%D1%80%D0%B0%D0%B7%D0%B5%D1%86/%D0%A0%D0%B0 %D0%B7%D0%BD%D0%BE%D0%B5/44284
Do I need to coordinate the message?
If the initiator of the meeting is the owner of the premises (residential or non-residential), it is necessary to contact the organization that is responsible for the meeting of residents of the apartment building in writing and describe the request. Such an organization may be a management company, a homeowners’ association, a building council, etc.
A written request for a meeting must indicate what issues will be resolved at the meeting. And the relevant company will provide notification and preparation for the event.
If there is no such organization, then it is advisable for the owner to assemble an initiative group. It is clear to everyone that one person cannot cope with such a volume of work. The topic of the meeting will be determined by the person who will conduct the meeting (chairman, management company or initiator).
The management company does not recalculate utility bills.
How to pay for housing and communal services if you do not live in an apartment, read here.
Who is responsible for the common property in an apartment building, read the link: https://novocom.org/otvety-na-voprosy-chitatelej/kto-otvechaet-za-obshhee-imushhestvo-v-mnogokvartirnom-dome.html
To prevent the initiator from looking incompetent in the eyes of the neighbors, you need to clearly prepare for the meeting: identify issues, prepare documents and facts, calculations, comparative characteristics, or anything that can help reach the final decision.
If these conditions are met, then the meeting is recognized as legal.
Complaint to the Housing Inspectorate against the management company.
How to write an announcement about a meeting of residents of a house - sample drafting
: 01.09.2019
Article 44 of the Housing Code of the Russian Federation determines that the general meeting is the management body of the apartment building. The better it is planned and organized, the easier it will be and will not leave bitterness from wasted time.
Do you want to initiate the initiation of residents of an apartment building and don’t know how to do it? Or are you unhappy with the way the event is notified? What does a sample announcement about a meeting of residents of an apartment building look like? How does a notice about a general meeting of homeowners differ from an announcement? Let's look at how to organize this most correctly.
Let's consider paragraph 4 of Article 45 of the Housing Code of the Russian Federation.
It states that residents must be notified of any meeting.
Regardless of who the initiator is - the owner, or the council of the house, or the HOA, or the cooperative - it is necessary to notify the residents at least 10 days before the event.
The reason is simple: everyone living in an apartment building has the right to know in advance about the upcoming event and allocate their time for it.
This should be decided at the very first meeting: by registered mail, personal delivery with signature on receipt, or simply by posting in a publicly accessible place a notice about the event and the meeting of the owners of the apartment building.
REFERENCE! Clause 5 of Article 45 of the legislative act of the Housing Code of the Russian Federation determines the sample and content of the notification.
A notice of a meeting of owners of an apartment building must contain the following:
- who is the initiator (full name, apartment number or House Council, etc.);
- how it will be carried out: in person, in absentia or part-time;
- date, place, time, and if absentee, then the place and time of delivery of ballots;
- agenda;
- where and when you can get acquainted with additional materials that will help you make a decision.
The last point is very important, it is even worth paying special attention to it by voters, since it determines how the votes will be distributed, how conscious everyone’s decision will be and how organized the voting will be.
ATTENTION! Supplement the notification with your contact so that anyone can ask a question, offer, or notify about their absence.
It can also remind residents of the opportunity to send a trusted person if they cannot be present in person, and attach a power of attorney form.
And also remind you of the right to appeal the decision in court in case of disagreement, as well as the binding nature of the decision of the general meeting for all residents, regardless of presence or absence.
How does a sample notice of a meeting of owners of an apartment building differ from a notice of a meeting of residents of a building? A notice of a general meeting of owners of an apartment building contains an address to a specific person and his initials are indicated.
We repeat once again, it is sent by registered mail or delivered in person.
Its sample, as a rule, is also approved at the first general meeting. It is posted where it is guaranteed to be read by all residents - and such places must also be approved by the general council.
We provide the message form via the link.
It would be useful to remind residents in both notification methods of the need to bring an identification document (passport, etc.).
REFERENCE! You need to collect a quorum, and this is more than 50% of the owners of the square meters of your apartment building.
A timely posted or delivered and correctly drafted notice of a meeting of owners of an apartment building can help you with this.
Let us clarify that a mandatory annual meeting of owners can determine and record in the minutes a larger number of residents’ meetings, for example, once every six months or even every quarter.
The initiator of an extraordinary event may be:
- managing organization (but only on issues within the competence of the general meeting),
- homeowners association board,
- apartment building council,
- any owner of premises in an apartment building
IMPORTANT! You can shift the responsibility for organizing the meeting to the management company if the group of initiators owns 10% of the total number of all owners of the apartment building. (Clause 6, Article 45 of the RF Housing Code.)
If the number is smaller, you need to involve your neighbors and create an initiative group so that in total you get 10% or more.
If you are the initiator-owner of residential or non-residential premises in a building, you must submit your wishes in writing to a special organization that is authorized to gather residents of a high-rise building: a management company, HOA, housing cooperative, building council, etc.
In this appeal, you must indicate exactly what issues you want to resolve.
And the relevant organization is already engaged in notification and preparation of the event.
Or you will have to create an initiative group.
It is clear that it is very difficult to cope with such a volume of work alone.
Depending on the topic of the meeting (choice of the chairman, decision on the management company, repairs, etc.), it will be led either by the chairman of the council of the house, HOA, etc., or by the initiator himself.
In order for you, as the initiator, not to get into trouble, you need to carefully prepare for the event: a clear formulation of questions, facts, documents, calculations, comparative information, etc. - everything that is necessary to make a responsible and informed decision.
Only in this case will the endeavor be successful.
The entire procedure for holding meetings of owners of apartment buildings, including notification of residents, is regulated by the Housing Code of the Russian Federation, and many nuances are regulated by the initial decision of the general meeting of owners, including the content, method and timing of notification.
You just need to carefully prepare for the event.
The owners of ALL residential and non-residential premises of the house MUST PARTICIPATE in the meeting upon presentation of their passport. Representatives of owners must have powers of attorney drawn up in accordance with the requirements of the law. The meeting materials available to members of the initiative group can be found on ……………………….(where and when)………………………….
A message or notification about a meeting of homeowners has content and delivery procedure regulated by the Housing Code of the Russian Federation. We will talk about them in this article, because managing a house currently involves residents independently deciding many important issues.
How the document is served
The law provides three ways to serve notice of a meeting:
- sending a registered letter with acknowledgment of delivery,
- placement in a publicly accessible area of the house,
- delivery against signature.
Do not forget that the minutes of the meeting of owners can determine another way of notifying the owners about the meeting. If the rules for drawing up or delivering a notice of holding a meeting of residents are violated, this may become a basis for challenging the decision in court.
Watch the video. Types of general meetings. Participants of the general meeting of owners of MKD premises:
