How to properly flash a house register for a private house with a photo

Registration of a house register for a private house

On the title page we see a link to the administrative regulations discussed above, as well as the name of the document and columns for filling out information about the number of the house, apartment, street, and locality.
The legislator has provided this form of spread (cover) so that persons processing data can quickly and intuitively obtain the necessary information. So, analyzing the norms of the current legislation, we can conclude that a house register is a document issued in compliance with the form for a specific household, the purpose of which is to record the totality of all citizens registered and living in a given residential premises on the basis of permanent or temporary registration (registration) in migration control authorities.

Why is the document needed?

The sheets in the document must be numbered. They can be numbered manually, or they can be directly printed with numbers. If you lace one document with several sheets, then it is better to immediately print with page numbering. Be careful. The first sheet of the bound document must also be numbered. When printing with page numbers, sometimes the number is not printed on the first sheet. If several documents are stitched into one package, you need to number them manually. At the same time, it is necessary to ensure that internal numbering in documents is absent or does not cause confusion.

Sample how to number a house book

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A citizen who needs to prove one or another significant legal fact using the information specified in a document can ask the owner of the residential premises to draw up an extract from the house register. Such an extract contains information about all registered residents in a particular household. The document is provided to the owner of the premises or to the person representing his interests by proxy. This extract can be obtained by contacting a “passport officer” at the management company, or an employee of the Ministry of Internal Affairs responsible for recording population migration. In addition, you can order this document using the State Services portal.

House book for a private house: how to register

From April 17, 2021, the Administrative Regulations of the Ministry of Internal Affairs of the Russian Federation for the provision of state documents came into force. registration accounting services No. 984 dated December 31, 2021. It does not provide for the procedure for registering a recreation center, since registration data for individuals. persons are subject to inclusion in the Mir electronic database (according to clause 115.6 of Regulation No. 984).

• a document that verifies the identity of the applicant;
• a document on the basis of which a citizen moves into housing (if the rights to the property have not been registered with Rosreestr);
• an act drawn up by the guardianship and trusteeship authority (if any);
• consent from each co-owner or user of the housing (adult). In accordance with paragraph 24, citizens can submit documents for the registration procedure using the State portal. services. According to paragraph 58, the body accepting documents reserves the right to refuse to accept them if the application form is violated and the necessary documents are missing.

Why do you need a house book and how to fill it out?

The form can be purchased at the Federal Migration Service, some office supply stores, or ordered online. There are 2 forms of this document. The house book of form 11 is, as a rule, maintained by homeowners, and form 18 by authorized officials (for example, chairmen of housing cooperatives). It is worth noting that the difference in the content of books of different forms is insignificant.

This list of situations in which a book may be required is not exhaustive. In fact, it may be needed in many cases to confirm the fact of residence in a particular residential premises. For example, it can be presented as written evidence to the court in cases of division of inheritance.

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Algorithm for registering and receiving a house register

To obtain an apartment book, the owner of the property must submit to the passport office a written application in a free style, which indicates his intention. Also, in the application, it is necessary to indicate the reason for collecting the new house register (cyclical - first/second time, due to loss, damage, etc.).

If you have damaged your house book (it is no longer suitable for use) or lost it, you must immediately contact the passport office that services the territory where your living quarters is located and apply for the issuance of a new house book. The laws of the Russian Federation do not provide for punishment for damage or loss of a house register.

Book spread

The document contains a disclosed list of information about the residents of the household. Officials of the migration control authorities, who are responsible for registering the population at the address of residence, are authorized to fill out information in the document in the event of a citizen’s initial application for registration or deregistration at the place of residence. Under other circumstances, officials are not required to do this.

List of documents required to obtain the book

Current legislation, as well as internal orders of the Federal Migration Service and the Ministry of Internal Affairs, require the mandatory completion of a house register for each household, no matter whether it is a private house or an apartment. A house register is created and maintained for the purpose of recording information about persons who have been registered or are currently registered in residential premises.

You can complete housing registration documents online on the official website of the Moscow Mayor mos.ru or through the one closest to you. To do this, you need to select the document you are interested in and apply for:

House book for a private house: what is it, where to get it and how to register or exchange it

Such an obligation is provided for homeowners if this work is not entrusted to the housing management organization (MC, HOA, housing office). House or apartment books are created for each separate (isolated) residential premises (house, part of houses, apartment, room).

• All sheets must be numbered in order. An important point: you can number the sheets only with a pen with black ink;
• it is necessary to stitch the document, for which the house book is punched in two places with an awl, after which a coarse thread is threaded through the holes. This is necessary in order to lace the book;
• the edges of the thread are tied together, after which the resulting tails are glued with a small square piece of white paper;
• on the sheet it is written by hand “numbered” and “stitched”, and also indicates the correct number of pages in numbers and words. After this, officials will be required to certify the book.

House book for a private house: why is it needed, how is it drawn up and maintained

Regulatory documents establish a number of requirements for maintaining a DC. Thus, any changes to the journal are made by employees of the institution where it was received. To confirm new information, you must present official documents. The one who issues the house register for a private house, that is, an employee of the migration department, when entering any information, puts the date of the action and signature on the last page.

After receiving the papers, an authorized employee of the state body determines the content of the documents and their list. The certified book is bound, numbered and sealed with the seal of the institution. After this, the stitched magazine is returned to the applicant. As a rule, a migration service employee tells the homeowner when and where to get a house register for a private house.

Sample how to number a house book

How to properly prepare a book of complaints and suggestions The book of complaints and suggestions is a feedback form for organizations that provide services to consumers. The latter have the right to leave in the book an opinion about the work of employees and suggestions for improving the quality of services provided. A properly designed book prevents the occurrence of unpleasant situations for organizations. Book of Income and Expenses The fourth section is expenses that reduce the amount of tax.

House book for a private house: what is it, where to get it and how to register or exchange it

As a rule, when registering a house register, officials also make a note in it about the reasons for its issuance - for the first time, in connection with loss or damage (unsuitability), although this requirement is not clearly established by the current regulations. However, if this note in the house register has not been made, we recommend that you ask the relevant employees to make it, since in the future, under certain circumstances, this may be of significant importance.

Original and copy of certificates confirming the ownership of housing. An extract about the residents currently registered in the house. To obtain it, contact the house management company. If there are other owners of the house, then permission to register them will also be required. Such permission must be certified by a notary office. What is a house register for a private house or apartment, how to register it correctly and where to buy it. In accordance with the current legislative framework, despite the fact that this document is an extremely important document, and can only be filled out by authorized officials working in government agencies, it is kept for safekeeping the owner of the apartment will have it.

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House book for a private house - registration procedure

• when selling a private house (it is the house register that will prove that no one is registered in it or that all registered persons are included in the real estate purchase and sale agreement);
• registration of individuals at the address of the household or their deregistration;
• resolving housing disputes;
• loss of a passport to confirm the registration of an individual in a household;
• proving the fact of residence of an individual in Russia as of 02/06/1992 to confirm the presence of Russian citizenship;
• assignment of benefits (the book will confirm the number of individuals registered in the household, as well as the registration of a person in the privileged category in the house).

• a blank form that can be purchased at an office supply store;
• a document confirming the applicant’s ownership of the residential building (extract from the Unified State Register of Real Estate or a certificate of ownership);
• document of title (privatization agreement, purchase and sale agreement, court decision, certificate of inheritance, etc.);
• consent of co-owners, if any, certified by a notary.

Registration procedure

Don’t know how to register a house register for a private house and what documents are required for this? Since the Legislation does not stipulate rules for the design of a book, when compiling it one should be guided by local regulations. In addition, please note that the form of the document may vary depending on the region.

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Features of the house book

There are no specially designated places for storing house books, and never have been before. If there is a need to provide it, then know that the register for a private house is kept by its owner, and for an apartment house in the passport office.

Sometimes, out of ignorance, the entry of the street name on the title page is changed if the authorities have renamed the street. The importance of marking the death of one of the citizens registered in the living space is underestimated. It is also unacceptable to tear out pages from the house register.

House book for a private house

Appearance.

A house book is a magazine whose size is the same as an A4 sheet. It lies in a soft cardboard cover - white or colored. In the upper right corner of the cover indicate the name of the document - “Appendix 11 to the instructions. Form No. 11" or in another format. In the middle, in the center, is the name of the document, and just below is the full address of the household to which it relates. Indicate the name of the locality, street name, house or apartment number if the house is divided into apartments. Below is the start date of the entries, and the end date of the entries is set when a new journal is issued. The magazine itself must be stapled, laced and numbered. The document must contain the signature of the authorized person who handled the registration and the seal of the organization.

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If you do not want to visit the Main Department of Migration Affairs of the Ministry of Internal Affairs or the unit is too far away - for example, in the city, and you live in a village, contact the MFC. The multifunctional center accepts documents on many issues, including an application for registration of a house register. The list of documents is the same, but you can also fill out the house register under the guidance of a specialist. In this case, the period for issuing the finished journal will increase by 1-2 days - this is how long the MFC will transfer the application and documents to the Main Department of Migration of the Ministry of Internal Affairs.

Where to get a house book for a private house

After the new document came into effect, the services switched to electronic document management within the framework of interdepartmental interaction through the state migration and registration system “Mir”. Thus, such unified forms as:

Our lives are gradually moving into a digital format. Many facts and documents are stored only in electronic form, but some of them must be kept in paper form. The official concept of a house register is not given in legislation, but regulations and administrative regulations refer to it. Today, an important question is asked: “Where can I get a house register for a private house?” Nowhere else, because they were cancelled!

Rules for restoring the house register

If the applicant has the right to keep the document, then an employee of the government agency will register it, after which it is stitched and numbered, and the necessary stamp is placed on it, the necessary data is entered and the journal is handed over to the owner of the house. The last sheet certainly contains data on the total number of pages, and the first page contains the address of the private building.

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According to the law, you must apply for restoration of the house register to the FMS office . It is stated that each owner of a residential building must record all registered people in this property, but there is no information about the procedure for implementing this process. Therefore, it is advisable to contact the registration authorities to clarify exactly how the document should be restored.

Rules for maintaining a house book for a private house

As for storage , in this case no laws provide for this, so storage occurs on the principle of “hand over”. In other words, as before, the “housing” book is kept exclusively by the owner of the property ; they are transferred to another person only in the event of the sale of this element of the property.

• Data about a real estate element, in this case, a private house;
• Has information about a specific person who is the owner of the house (or information about a group of people to whom ownership rights are distributed as a percentage);
• Also, this magazine contains data (updated annually) about people registered in the premises.

Is it necessary to register a house register for a private house in 2021?

• passports of everyone registered in the house;
• ID cards of the owners of the residential property;
• certificate about those living in the house (taken from the address bureau);
• ownership papers;
• certificate from the BTI;
• a check for payment of the state duty amounting to 300 rubles;
• new house book.

1. Information about the owners of the premises. In this section, it was necessary to fill out a table, entering into it the personal data of property owners and data from the papers giving ownership rights. The share of ownership of each owner was also indicated.
2. Information about people registered in the house. Here it was necessary to indicate your full name. all residents registered at this address, their date and place of birth. If the tenant was liable for military service, next to his last name there should have been a mark indicating military registration. The section should also contain the series and number of the identity card, as well as the name of the authority that issued it. If a child was registered who was not yet 14 years old, FMS employees entered the details of his birth certificate. The last column was devoted to notes on the registration of residents (their arrival and departure).

Archival extract from the house register

• The owner of living space in an apartment building or in a private house;
• A person who has reached the age of majority and has a residence permit in this property;
• A third party who has a certified power of attorney from the owner and acts on his behalf.

• Passport of a citizen of the Russian Federation;
• Papers confirming the owner's rights to the living space.

Additional documents:

• If the citizen requesting an extract lives in an apartment owned by the authorities on a temporary basis, then he will need to provide a social tenancy agreement.
• If a citizen is the owner of a share in an apartment, then he will need to provide a certificate or agreement confirming his rights.
• If a third party applies for a certificate, then he will need to provide a notarized power of attorney indicating the provisions on the transfer of rights to receive the document from the owner to this person. Accordingly, you will need passport data of both the third party and the owner himself.
• If a citizen is the owner of a private house, he will additionally have to provide a house register.

If a person is the owner of a private house, then it will not be possible to obtain an extract in the absence of a house register. But it’s easy to create a house register. This document is maintained for each household. You can purchase the required form at a bookstore. After that, fill it out and register it with the local FMS department. By the way, you can also purchase the form directly from this authority.

To register a house register with the Federal Migration Office

The service will need the following documents:

• Passports of all citizens who are registered in this area, including its owner(s);
• A document confirming ownership or social tenancy;
• Certificate from the management company about the number of residents in the house with a list of names.

The document is issued to the house, and not to a specific citizen. Therefore, if a private house has 2 or more owners, there is one house register for all. If necessary, any owner can make a copy and have it certified by a notary.

If the property has only one owner, the document is kept by him for the entire period while the property is in his ownership.

The house register can be replaced with a new one only if it is physically worn out. In the event of a house sale, donation, inheritance, etc., the house register is transferred to the new owner.

The archived extract is similar to the standard one, but still, there are significant differences between them:

• The purpose of a standard extract is to confirm the fact of residence of specific citizens in a specific area;
• The archival extract, in addition to the standard set of information, also contains information about those persons who previously lived in the house. That is, before the property became the property of the current owner. Therefore, this extract is also called extended.

An extended statement may be useful in cases where, when purchasing a home, the potential owner wants to make sure that no other persons are registered in the house claiming to have square meters. Distant relatives, for example.

The extended extract contains information about all persons related to this building. With the exception of those whose information could not be officially confirmed. Therefore, this document can be used by the owner of the house for personal purposes. For example, to restore a family tree or history.

If you don’t know where to get an archival extract from the house register, then everything is very simple - in the same place as the standard one:

• In a management company (homeowners' association, management company, housing cooperative);
• In the Multifunctional Center (MFC);
• At the passport office (FMS).

Reading time: 4 minutes

An archival extract from the house register allows you to trace the history of changes in owners and tenants of an apartment. The range of situations in which this certificate may be required depends on what it is requested for and what information it contains.

The house register, according to the new Administrative Regulations, is no longer a mandatory form of accounting for citizens registered in the apartment. Accordingly, extracts from it should have lost their relevance.

However, real estate specialists and local government officials, acting according to the old rules, require certificates from the owner based on data from this journal.

These include an extended extract from the house register.

This is due to the fact that the forms of documents that will serve as extracts have not yet been determined. In addition, not all government agencies in the regions have switched to electronic document management.

The date from which the registration of tenants begins is the day the occupancy order is received during the construction of a house or the first purchase of living space. Accordingly, everyone who has lived in the room since then will be included in the form table. Below is a sample of an archival extract from the house register.

Information from archival certificates is necessary primarily when selling a home. This way, the buyer will make sure that all residents have been discharged from the apartment and that a person who has the right to use the living space will not suddenly appear - a serving military man or a relative released from prison.

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These persons are temporarily deregistered until the grounds for their absence are eliminated. At the time of sale of the apartment, they will not be listed at the address and information about them will not be reflected in the standard extract from the residential building. But over time, a surprise may await the new owners.

To understand whether an extended extract from the house management is always needed, you should take into account its content, consider the algorithm for obtaining it and determine the validity period.

The document contains the following information about residents:

• FULL NAME;
• Date and place of birth;
• the place where you came from;
• purpose and duration of stay at this address;
• citizenship;
• passport: series, number, when and by whom it was issued;
• whether he is registered with the military;
• date of registration;
• if the citizen left, then it is indicated where, when and for what reason.

Summarizing these data, it is easy to imagine what an archival (extended) extract from the house register looks like.

An important point: if a person is no longer registered at the address, the last column will be filled in (where and when he left), if he is still registered, it will be empty.

Receiving algorithm

An extract of any sample is drawn up on the basis of information from the main document, that is, the house register itself. They are conducted by employees of passport offices in companies serving a particular house.

To determine where to get an archival extract from the house register, you need to take into account that it contains data about citizens living in the apartment from the moment of the first purchase, and this could be a very long time ago. Therefore, sometimes even city archives have to be involved.

The population can obtain extended certificates from the following authorities:

• department of the Main Department of Migration Affairs of the Ministry of Internal Affairs,
• administrations of villages and towns,
• MFC "My Documents"
• EIRC,
• BTI,
• HOA and others.

An appropriate application must be submitted to the appropriate authority along with a package of documents confirming the identity of the applicant and his rights to the apartment

An archival extract from the house register is also ordered through State Services. To do this, you need to visit the official website, register, confirm your account, and then fill out an application in the appropriate section.

Read more about what an extract from the house register is, why it is needed and how to order it.

There are only two main situations in which a citizen may need an extended version of an extract from a recreation center:

• concluding a real estate purchase and sale transaction;
• privatization of housing.

In both cases, the extended statement allows:

• record the current number of residents,
• identify whether there are minor children, incapacitated persons (elderly people, disabled people and others) on their list,
• determine the presence of temporarily retired citizens who retained the rights to use the apartment: military personnel,
• prisoners, prisoners
• those staying in hospital,
• those who went on long business trips abroad and others.

The legislation does not discuss the validity period of the certificate. It should be remembered: the shorter the period between the day of its issuance and the date of completion of legal actions with the apartment (a purchase/sale agreement or a privatization act is drawn up), the higher the likelihood that the information in it is reliable. The unspoken period is 1 month.

• It is much easier to obtain a standard statement than an archival counterpart, because it is issued exclusively to the owner of the property.
• A logical question arises: how to obtain an archival extract from the house register for a non-owner or a person at a given address not registered at all, for example:

• relative;
• a realtor who helps to complete a purchase and sale transaction when the owner of the apartment is abroad;
• to an authorized employee who prepares a package of papers for privatization.

Sometimes government agencies refuse to issue certificates even to people who own housing, citing the law on the protection of personal information. Therefore, only personal persistence, persuasiveness, as well as the experience of a particular department will allow you to obtain such an extract.

In large cities there are specialized law firms that have access to archives and the authority to issue such papers to the population. They charge a fee for their services.

For example, you can order an archival (extended) extract from the house register in Moscow and the Moscow region through such a company for 3500-6500 rubles.

Ordering documents through government agencies is not associated with any costs.

Conclusion

An extract from an expanded house register is a kind of history of a home: all citizens ever registered in it are included in it. Although registration of an extract is currently not often ordered, in some cases it can play an important role in confirming the rights to use housing not only for current residents, but also for persons temporarily removed from the register.

While we were preparing the material, we counted about 7 places where you can get an extended extract from the house register. In theory.

Practice shows that they all have big disadvantages in terms of time expenditure, and to be honest, it is not always possible to organize your day according to the authorities’ schedule.