What is an apartment card and who fills it out?

People do not change because they change their place of residence, but their apartment card changes.
What is it, how relevant is it now, where to get an apartment card, what is its validity period, what is Form 10, what documents are needed to obtain it, how the card is connected to the house register - read the article for answers to the most popular questions on this topic.

Main purpose

The main goal is to document information about who exactly lives in a given living space:

• permanently registered;
• temporarily registered (family members or foreign citizens registered at their place of residence).

The document has been officially approved by the FMS (migration service), has full legal force and can be used in different situations:

1. To carry out all legal transactions with real estate - for example, when buying or selling an apartment, its privatization, exchange, donation, etc.
2. To provide information to any government agency (for example, when applying for benefits for utility bills).
3. During registration of a passport or other documents that confirm identity (for example, due to loss).
4. To provide relevant information to a private company (for example, to receive additional benefits from the employer, if such a possibility is provided for in an individual or collective employment contract).
5. In various legal disputes, as the main or additional evidence of who exactly is registered and lives in a given territory.

Most often it is issued in the case of purchasing a new apartment. The future owner must make sure that no one really lives in the apartment (since all persons have already been checked out). This information is important to prevent the risk of persons appearing after the purchase who have the right to use part of the apartment or house.

To whom is it issued?

Issued not only to those registered in ordinary housing (in an apartment, country house, former dacha transferred to the housing category), but also in relation to the following persons:

1. Temporarily or permanently registered in nursing homes, social institutions for temporary stay of persons without a fixed place of residence.
2. Service areas for living in housing cooperatives.
3. Budget institutions for people with disabilities.
4. Special living space allocated for veterans.
5. Federal and municipal apartments that are allocated for use by citizens on the basis of a social rental agreement.

The document notes not only those who are registered and actually live at this facility, but also registered citizens located in other places. For example, if someone registered actually lives unofficially in rented housing, is abroad (for a long time, in connection with work/study) or is in prison, he is still recorded in this document.

Procedure for obtaining Form 10

The initial data, as well as all subsequent changes, are made to the form exclusively by officials of the authorities in which it is stored. The registration form must be filled out by hand, in clear letters, without blots or corrections. All fields provided in the form must be filled in.

We recommend reading: How to Make a Request to Rosreestr About the Owner

Authorized bodies have the right to enter into the document data about people who can permanently stay in the home, but do not do this for objective reasons (being in long-term treatment, in prison, etc.). Exclusion of citizens from the list of registration certificates is permitted only on the basis of official papers.

What to do if your application is refused

Formally, representatives of the Management Company or MFC cannot refuse issuance. Therefore, refusal is possible if the application procedure is violated by the citizen:

1. It was not the homeowner who contacted me.
2. An incomplete package of documents was submitted.
3. The documents are not drawn up correctly (for example, the power of attorney is not notarized).
4. Documents are expired (for example, a passport or power of attorney is expired).

If representatives of the MFC or the Management Company refuse to issue a document, it is necessary to request a written justification for such actions. Such situations are extremely rare in practice, but theoretically they are also possible. In such cases, they turn to regulatory authorities or to court.

NOTE. Even if there are debts for utility services (in any amount) or in the context of legal proceedings, the owner has the right to receive an extract and any other information about the composition of the registered ones.

When they can refuse extradition and what to do

The issuance of a certificate of residence may be refused if the applicant:

• was never registered in this apartment and was not registered during the period of application;
• does not have documents for the right to use this housing;
• cannot confirm his identity due to the absence, damage or invalidity of an identification document.

In any case, authorized persons can refuse to issue a certificate only in writing, indicating the grounds for refusal. The apartment card (form No. 10) cannot be provided in person - it is only possible to obtain an extract from it.

Having received a refusal to issue a certificate in the proper form, a citizen can appeal the decision to the judicial authorities . To do this, a statement of claim is written, which describes the entire situation and proves the citizen’s right to receive the document. A refusal to extradite is attached to it.

Where and how to get an extract from the apartment card

The Main Directorate for Migration Affairs of the Ministry of Internal Affairs of Russia has determined the procedure for obtaining an extract from the apartment card (form 10) and an extract from the registration card (form 9). These two documents are interconnected and are filled out simultaneously when registering a person at the place of residence/stay.

form 9

Data from Form 10 can be obtained by homeowners, as well as persons currently registered in a given living space or previously registered in it, but already deregistered.

Important! The original card is not issued. You can only receive an official extract from the apartment card or its certified copy.

To obtain an extract from Form 10, you must contact the authorities authorized to issue such a document:

• management company (passport office);
• local branch of the Main Directorate for Migration of the Ministry of Internal Affairs of Russia;
• MFC;
• State Services portal.

To obtain a certified copy of the apartment card, contact the place where the original is stored. A Form 10 certificate from the passport office and an extract from Form 10 are the same document.

An extract or certified copy of Form 10 is issued upon application accompanied by supporting documents. These include a general civil passport of the Russian Federation with a stamp indicating registration/extract at a given address and an extract from the Unified State Register of Real Estate on the ownership of the living space or a social tenancy agreement.

The completed document is issued personally to the applicant or an authorized representative on the basis of a notarized power of attorney.

An extract or copy of Form 10 is signed by an official and certified with an official seal.

Important! If an official refuses to issue the requested documents, then a written refusal must be requested. It must indicate the reason. You can then appeal this decision to a higher authority or go to court.

Form 10 is a strict reporting document that was created to record all those officially living in a specific living space (currently and previously). Within the state, such accounting is necessary to regulate various economic and financial processes, as well as to maintain law and order.

Each person directly depends on registration at the place of residence. This is related to employment, receiving social guarantees, benefits and other vital actions. The history of all residents of a particular living space is important for compliance with the law in various real estate transactions.

Making changes to the card

Changes are entered by a certain employee of the passport office, the cards are documentation of strict accountability. For incorrect registration and entering false information, the employee bears responsibility (even criminal liability).

Data is entered into the card in many cases:

1. Purchasing housing and, accordingly, registering in it.
2. Removal from the register.
3. Birth of a child and its registration.
4. Death of a registered person and his/her discharge (upon presentation of a death certificate).
5. Change of surname in connection with marriage registration (provide a marriage certificate).
6. Registration of a newly arrived person. In this case, it is necessary to write a statement where all registered persons must provide their written consent.

Validity

The law does not establish a direct validity period for the card. In fact, the information is reliable exactly as long as certain changes occur in the composition of the residents, for example:

1. One or more people will be discharged from this living space.
2. The owner of the property will change (for example, one relative will draw up a deed of gift for another).
3. All family members will leave the apartment and check out.
4. Someone will come and fit in (for example, a child from one parent will go to live with another).

Thus, the document is valid as long as all the information in it is relevant. If at least one change occurs, the document loses its validity: a new paper will need to be issued.

Differences between apartment cards and house books

In terms of its purpose, the card is similar to a document such as a house register, an extract from which can also be ordered if necessary. However, there is a significant difference between them:

1. A house register is issued for a private house, kept by the owner and transferred to the new owner along with other documents after the sale of the property.
2. The card is stored in the HOA, Management Company or Housing Cooperative. The owner can contact these organizations at any time and request an extract.

However, the house register is opened not only for private houses, but also for apartment buildings. To obtain an extract from it, you must also visit the Management Company or go to the MFC.

There are similarities between them:

1. Both documents contain information about all registered citizens – both permanently and temporarily.
2. Changes are made to both documents upon the departure/arrival of citizens, or any real estate transaction as a result of which the owner changes.
3. Finally, both documents are current (valid) until either of these changes occur.

Thus, when purchasing real estate, it is in the buyer’s interest to request this paper from the owner in order to avoid undesirable consequences

Where to contact citizens

In accordance with the order of the Federal Migration Service, maintaining apartment cards is entrusted to officials responsible for carrying out registration control. The FMS controls the movement of citizens throughout the country, so such information is extremely important.

Owners who need an apartment card (an extract from it) can apply to obtain it from the following organizations:

• A management company or other operating operating institutions on whose balance sheet the multi-storey building is located;
• A hotel, boarding house, boarding school, nursing home, rest home, sanatorium and other housing stock where temporary registration at the place of stay has been issued;
• Multifunctional Center (MFC), which ultimately sends the request directly to Rosreestr and waits for a response from it;
• Territorial branch of the Federal Migration Service (regular and extended extracts from the house register are issued);
• Rosreestr, where you can contact in person or remotely (if necessary, an electronic card can be issued).

When submitting a request to receive a copy of the card, you must have your personal passport with you. Depending on the situation, you may also need title documentation, a birth (death) certificate, papers on guardianship, disability, and extracts from your place of employment. If you are interested in how long you will have to wait for the finished document, it is worth noting that the waiting time depends on the method of submitting the request. The finished paper will be received within one day or within three to five days. In this case, it is necessary to take into account the purpose for which the documents are taken, since they are conditionally valid for a limited time, although there are no legal restrictions.

What needs to be included

Upon receipt of the extract, you will need to provide certain documents. It all depends on the situation in which an extract will be needed.

List of documents:

• for persons 18 and older - passport,
• birth certificate for living and death certificate for deceased,
• marriage or divorce certificates,
• certificates of guardianship or disability,
• for adults studying full-time - a certificate from the place of study.

Watch the video. Apartment cards are not issued:

What is Form 10?

An apartment card is a document of the established form containing information about persons registered in the specified living space. It also contains information about citizens who were previously registered. All residents are registered in the document, regardless of the degree of their relationship with the owner of the apartment. When creating a record of a person's departure, the specific reason for the discharge is indicated.

The card is called Form 10. A5 sheet is used for printing. Corrections in the document are not allowed; this is considered a gross filling error. The form of the card was established by the FMS by order dated September 11, 2012. The following fields must be filled in:

• exact address of the house;
• apartment area;
• phone number;
• indication of the form of the document;
• the name of the organization responsible for utilities in this house;
• a list of citizens who have completed the registration procedure, indicating the date of registration, the date of discharge from the previous place of residence (if any), the date of birth of the person and the degree of relationship with the owner of the apartment;
• Full name of the tenant or owner of the living space;
• personal information of the owner.

Sample filling

All items are required to be completed. The document may include information about persons who do not live in this living space, but have the right to do so. For example, if a person is registered in an apartment, but is in prison.

Here you can fill out apartment cards.

What types of property does it belong to?

The card is issued for residents of apartment buildings:

• owned by a constituent entity of the Russian Federation or the Russian Federation. This type of housing includes service apartments;
• Municipal real estate is at the disposal of local authorities. For example, a nursing home, homes for the disabled and orphans;
• private property of commercial organizations. This includes housing cooperatives run by construction companies;

These residential properties belong to a specific organization of housing and communal services, which assumes the responsibility of providing information for registration of citizens to the Federal Migration Service.

The paper is also issued for a minor citizen under the age of 14 who arrives at the place of new registration with parents, guardians or other relatives.

Definition and basic concepts

Much has changed since the days of the Soviet Union, but some things have remained unchanged, for example, the apartment card . This is an official document of strict reporting form, containing brief information about the residents previously and currently registered in the apartment. Data is entered into the card in the form of a list. If the free space in the document runs out, the card is sent to the archive.

The apartment card (AC) was developed and approved by the Migration Service of the Russian Federation with the aim of recording all arriving and departing persons in the apartment, regardless of the degree of relationship and other circumstances. Responsible for maintaining the document are government agencies that manage apartment buildings.

The form and content of the PC are fixed in regulations, which reflect the requirements for the design, maintenance and completion of all columns. The card is issued upon registration of new citizens in residential premises of municipal, state and private housing stock.

Certain officials are appointed responsible for storage . Typically, documentation of this format is stored by the companies that manage this apartment building.

Cases when an apartment card is needed?

The document is the official basis for confirming the registration of persons in a certain area. Used to complete real estate transactions, receive benefits and other transactions. An extract from the form may be used to provide information at the place of request. The document is required for:

• registration of real estate purchase and sale transactions;
• filling out an application for benefits on utility bills;
• privatization of an apartment by the owner;
• transfer of property under a gift agreement;
• obtaining an identification document;
• confirmation of the status of a large family;
• certification of the fact that the family needs to improve their living conditions;
• for inquiries from the military registration and enlistment office;
• contacting financial institutions, for example, a bank to obtain a mortgage.

If it is necessary to clarify the location of a person during a certain period of time, an apartment card can also be used. It contains information not only about permanent, but also temporary registration.

An extract from the card is also called a certificate of family composition. If necessary, it will be required by any territorial regulatory authority.

In what cases is it necessary?

Citizens need such a certificate in many cases.

Most often, they apply for it in order to use it to perform actions that are extremely necessary in the following cases:

1. To complete any legal procedures with housing (exchange, sale, purchase, gift, etc.).
2. For payments on utility bills.
3. To obtain a new passport (if it has been lost or damaged). This is necessary to confirm the residence and registration of a person at a specific address.
4. To keep records of citizens registered with the military or intending to fulfill their civic duty.
5. To submit documents to judicial structures in the event that it is necessary to confirm the composition of the family (for example, divorce, deprivation of parental rights, payment of alimony).
6. For certificates for various purposes (recognition of a large or single-parent family, etc.).

Sometimes an extract may also be requested by regulatory authorities, for example, the prosecutor's office, tax services in order to conduct a certain audit, provide it to educational institutions, etc.

Where and how to get the document?

The cards are stored in a special file cabinet by an employee of the company that manages the house. The responsible person does not have the ability to issue the original form every time information about residents is required. Therefore, an extract from the apartment map containing registration information is provided.

To obtain an extract from the card, you must go to the service organization, the MFC, or order the document through the State Services portal.

Information is provided upon verbal request from the person ordering the extract. The collected package of documents is accompanied by an oral explanation of the information, after which the responsible employee draws up an extract from the apartment card. In case of refusal to provide information, the company representative is obliged to draw up a written explanation indicating the reason for the refusal, supplementing it with a link to the legislative act regulating this issue.

Documents for obtaining an extract

The oral statement is accompanied by documents:

• passport of a citizen of the Russian Federation or other document confirming the identity of the applicant;
• a document of title confirming the ability to use housing. This may be a purchase and sale agreement, a lease, a warrant for an apartment, or an equivalent other document.

There is no need to supplement the specified documents. The absence or unreliability of information in any document is a reason for refusal to issue an extract.

A paper revealing the list of persons living in the apartment is issued on the day of application. If an archival extract is required, it will take several days to process it. To compile it, a specialist will need to contact the city archive, which contains information on the movement of citizens over several decades. The certificate is issued free of charge, without paying a state fee.

Card registration process

The process of making entries in the apartment card does not depend on the type of property of the housing stock (state, municipal or private). Entries are made on the basis of data on the registration of a specific person at this place of residence and information on departure from the previous place of residence. The FMS bodies transfer information between their departments, so an additional visit is not required to obtain an extract from the previous place of residence. When registering at a new address, deregistration from the old place of residence is carried out automatically. Forms to be filled out are ordered from a printing house, but it is also possible to independently produce cards of the established form.

The card is drawn up with the involvement of the owner of the property, confirming the grounds for creating a record about a specific person living in this living space. The paper can be filled out by one of the following persons:

• if direct management of the house is chosen, the owner of the residential premises can fill out the form;
• manager of a housing cooperative;
• the person responsible for registering citizens staying in a social assistance organization, for example a nursing home;
• persons who control the safety of the housing stock of the state and municipality;
• MFC employee.

To register a newborn child, the mother registered at the specified address contacts the authorized organization. However, the child’s mother is not necessarily the owner of the apartment.

What is an apartment card (form No. 10)? When and why to apply

If an extract is refused, employees of housing maintenance organizations responsible for issuing extracts from apartment cards issue a written refusal to issue the document. The paper must contain the reasons for the refusal with references to articles of regulations violated by the applicant. A written refusal can be appealed by a citizen who has not received an extract from the apartment card to higher authorities or in court.

• employees of services that monitor the use and safety of the state housing stock, for example, state housing and construction supervision services, as well as state housing inspections, house management and housing maintenance organizations;
• owners of residential premises;
• management bodies of housing cooperatives;
• officials performing registration in hotels, holiday homes and medical organizations.

We recommend reading: How to calculate the inventory value of an apartment yourself

Changes and shelf life

Changes to the card are made by the person responsible for the maintenance, storage and accuracy of the card index of records. The basis for entering information is the provision of documents by the citizen completing permanent or temporary registration and the consent of the owner of the apartment. When making a new entry, the presence of the owner of the property is required. The situation is similar with an extract from this residential address.

The apartment card is stored for an unlimited period of time, until all registered persons leave the given place of residence. Information accumulates starting from the moment the house is put into operation and the first residents move in.

We often have to deal with paperwork. Each area of ​​our life is described by certain regulations and reflected in legislation. Sometimes, to complete important documents, you need to get an apartment card. The certificate is useful when selling real estate, solving utility issues and in other areas, but how to get it and where to get it? Currently, many municipal documents can be requested through the digital government services service. From the review you will find out whether it is possible to order a certificate in electronic format and what is required for this.

Shelf life

The responsibility for ensuring the safety of apartment cards rests with the organization managing the residential building or the HOA. In the latter case, the owners at a general meeting decide on who is responsible for filling out the forms and where to keep them.

Document Form No. 10 may be required until all citizens indicated in it are deregistered. It can subsequently be destroyed.

The need to find out who was registered in a particular residential area, check information about persons not deregistered, or obtain a certificate of family composition arises quite often.

To do this, you need to spend a little time on the following steps:

• collection of documents;
• the list should be clarified on the website of the authorities, by phone or at the information stand at the FMS;
• a visit to the passport office of the company that services the apartment;
• or you can take advantage of advanced technologies and seek help from the government services portal. True, a visit to the passport officer still cannot be avoided, since the paper must be received in person or through a legal representative;
• provide the papers required in the current situation;
• receive a copy of form No. 10 or a certificate of family composition.

Thus, an apartment card is a document that contains all the information about the citizens registered in the apartment. Including their dates of birth, arrival and departure. It also contains information about the degree of relationship or relationship between the owner and users of the living space. The usefulness of this data should never be underestimated.

Where do you need an apartment card?

The certificate is a state form developed by the legislation of the Russian Federation. It is formed for each living space. It displays information about each person who lives on the specified square meters; in addition, the form stores information about all owners and persons registered at this address for the entire history of the premises since the construction of the house. In essence, this is an analogue of a house register, but unlike it, a certificate is drawn up for the following objects:

1. City fund apartments.
2. Municipal and state real estate.
3. Boarding houses, boarding schools for citizens with disabilities, the elderly and others.
4. Office premises.
5. Dorm room.

All citizens who have been registered at the specified place of residence are included in the card. Only the authorized body is responsible for the execution and maintenance of the document; the consumer does not have the right to independently make adjustments and changes. According to the regulations, the form contains the following information:

1. Help title.
2. Address details and location of the house or apartment.
3. Features of the property - quadrature.
4. Details of the management organization that is responsible for and provides repairs to your home.
5. Personal information about the owner of the apartment.
6. A list of all citizens who are registered at the specified address, and the relationships that connect them with the owner of the property.
7. Data on persons discharged from the facility under consideration. Moreover, the form must indicate the reason for deletion from permanent registration.

All statistics are filled out in tabular format; if there is not enough space on the document to make changes, then it is sent to the archive and a new certificate is issued. Statistics are not canceled and are stored in the state register until required.

As for children, information about minors is also included in the paper, subject to arrival at a new address with mom and dad, official representatives, guardians or close relatives.

Why might such a document be needed? The certificate is actively used in many areas and is in demand when receiving certain government services and subsidies. Let's consider all areas of application:

1. Privatization of real estate. When transferring residential premises to private ownership, it is necessary to provide information about all assigned people at a specific address.
2. Financial transactions, apartment sale. When concluding a contract, buyers can document who is registered in the selected property. There are cases when the owner sells real estate, and there are still citizens doing military service or convicted persons sent to prison. This can lead to problems and breakdowns in the future.
3. As confirmation of the legal presence of individuals on the territory of the Russian Federation.
4. The card will be useful when applying for additional benefits and government support in the form of subsidies for utility bills.
5. To calculate monthly garbage and solid waste collection fees. Since January 2021, a similar article has appeared in payment receipts and the total amount depends on the number of registered residents in the apartment.
6. Resolving issues with the military commissariat.
7. It will be useful in case of loss of documents or when restoring a passport of a citizen of the Russian Federation.
8. Documentary clarification of the number of members in the family.
9. When receiving loan funds from a banking organization.
10. When registering the status of a large family.

This is not the entire list of functions of a simple certificate; it can be useful in many instances, so everyone needs to know how to issue it.

How to apply

The document is a state document, therefore it is stored in authorized departments. The consumer does not have the right to independently make adjustments and changes to the card.

Special institutions deal with such things, which include:

1. Employees of the management company and housing and communal services to which your home belongs. The certificate is stored in their catalog and is not issued to consumers.
2. Self-government bodies for residential real estate.
3. Staff of boarding houses, sanatoriums and hotels who conduct temporary registration at the place of arrival.
4. Regional branch of the department for population migration.

As soon as you have registered at your new place of residence, you should go to the management organization that holds the document so that they enter your information into it. You cannot change the information in the certificate yourself, only after agreement with the housing and communal services.

Many people are interested in whether it is possible to issue a door-to-door certificate through the main resource of government services in electronic form. Unfortunately, such a service is not currently implemented on the site and is not planned in the near future. You will not be able to issue even an extract and a copy of the document. The only way out is to visit the institution in person.