The procedure for drawing up an application for time off for previously worked time - sample and writing cases

Example of an application for time off at your own expense (without pay)

To the Director of Perspektiva LLC

Medvedev N. A.

From the Sales Director

Nikitina O. P.

Statement

I request a day off on June 3, 2021, without pay due to health reasons.

06/02/2020 Autograph of the applicant

Nikitina O. P.

Remember: you can get the appropriate medical certificate or sick leave from your doctor. After your planned time off, you can show them to your employer.

Citizens fill out such forms for very sad reasons:

To the director

LLC Megaalf"

Kuznetsova A.V.

Statement

on granting leave without pay

In connection with the death of Kiselev’s father, Maxim Andreevich, on February 15, 2020, I ask that you grant me unpaid leave of 5 (five) calendar days from January 15 to January 19, 2020.

Filchenko/ Filchenko Yu.M 02/15/2020

Examples of statements under different circumstances

When writing requests for time off for special circumstances, you should consider the wording. For example, how to write a leave of absence for several hours if you need to take your child to the clinic? Please indicate specific circumstances. For example, write: “Please allow me four hours from 08:00 to visit a pediatrician (full name) at a medical institution (indicate the clinic number).

The need to place a relative in the hospital, bring things, or leave to give testimony or examination is the basis for which time off is required. Depending on the complexity of the situation, documents are attached when re-writing the application.

For example, a child has an accident, the mother urgently leaves work. The management accommodated and released the employee for a few hours. The next day, the woman asks for three days off without pay to visit the child. At the same time, she provides an extract from the hospital where the child is actually staying, and writes the following statement: “I ask that you allow me to leave my workplace on April 28 for three hours from 11:00 to 14:00 in connection with a visit to the medical institution where treatment is taking place.” my young child (full name)."

Provided that time off can be taken in advance, for example to repair the heating system, it should indicate strong and convincing reasons. However, this will not be included in the vacation bill, since it is not a reason or a necessary measure, and unplanned vacation is most often not included in the total number of paid days. Of course, relations with management should also be taken into account - many do not cooperate on principle, not wanting to put themselves in the position of an employee.

Below is an example of how to write an application for time off for a few hours:

“I ask you to provide me with an additional day of rest on June 13, 2013 for work on a holiday on May 1, 2013, which was not paid at a double rate, and therefore I believe that I am entitled to time off.”

Sample application for time off for future vacation

General Director of Zvezda LLC

Terentyev M. A.

From the head of the AHO

Petrova E. A.

Statement

I ask you to provide the days off on May 24 and 25, 2021 as vacation time.

05/22/2020 Applicant's autograph

Petrova E. A.

Such an application is usually completed by working citizens. It is somewhat different from other statements. When compiling it, the employee should take into account the following simple requirements.

The application can be submitted in two ways:

1. In advance at the expense of vacation days, but the person must work this day off.
2. Due to vacation days already available, but not used by the person.

Remember: when applying for leave, a citizen receives monetary compensation. But if they were given leave without pay, then they should not expect money.

Legislation and Labor Code

Since there is no punishment in the Labor Code of the Russian Federation for absenteeism if it lasts less than 4 hours, administrative responsibility arises only in cases where a person urgently needs to leave the workplace for the whole working day. There is no such thing as taking a few hours off.

There is only a short-term form of leave on account of working time, but it will need to be worked out or it has already been worked out in advance.

If we talk about using vacation, then the application is written for days at your own request on account of the general vacation. This is a permissible measure, especially for employees of the Ministry of Internal Affairs, who are not allowed to divide their entire rest into several periods. This trick only helps when you need one week out of four or five full.

If you only need to take one to three hours, then it is better to write an application for time off for several hours to account for overtime or with a transfer of work. It’s just difficult to take a free day for rest at your own expense without working, because anyone who simply doesn’t want to get up early today or work the night shift can do this.

How to write an application for time off from work?

There is not a word in the Labor Code of the Russian Federation about what “time off” is.

Overall, this is a vacation:

• without paying the person monetary compensation;
• provided to a person for those days that he previously spent overtime at work;
• provided to a person at the expense of days that, according to the law, will be considered vacation leave for him in the future.

Remember: before filing an application, you must discuss all the nuances with your employer and resolve all problems in a civilized way.

There is no specific form for completing the application. It is drawn up by hand or typed on a computer. It is drawn up in any form.

But it must contain:

1. Full name of the person to whom this application is intended.
2. Full name and position of the person preparing this application.
3. Title of the paper.
4. Text with a request from the constituent person. The reason for the application and the expected date of leave must be indicated.
5. Date of preparation of the paper.
6. Signature of the person applying, transcript of the signature.

Documents that show the employee’s need for this leave must be attached to the completed document. This could be a copy of a marriage certificate, the birth of a child, or the death of a close relative.

Remember: the form must have the signature of the manager. Without it, the application is considered invalid.

After the document is signed by the manager, the company issues an appropriate order according to which the person is granted time off.

At the beginning:

• The head of the unit or other authorized person draws up and prints out the order.
• The head of the company or another person authorized by him signs the completed document.

Remember: if only, for example, the shift manager signed a document, then it does not carry any semantic meaning.

• The applicant examines the signed order and signs the relevant document.

Remember: if an employee goes on vacation before drawing up an order in the organization, this will be considered absenteeism.

Family circumstances

Some employees believe that they are required to provide leave at the expense of the employer if they have special family circumstances. The Labor Code says something completely different:

1. Time off is provided for the birth of a child, marriage, or death of close relatives.
2. Vacation can only be taken for 5 days according to the law.
3. Family leave is not paid unless it is included in paid leave.

There is a small nuance: if an employee tries to deceive the employer, for example, take three days off for a wedding, but include it in the vacation and receive money, then later, when checking the documents, an overlay will be revealed. On the other hand, unpaid leave for family reasons is prescribed only by law, and, as a rule, the employee is obliged to register it so that there are no problems with documents later.

If a person indicates in his application that family circumstances are otherwise not provided for by law, he may be given time off for up to five days. For example, forced accompaniment of a husband to the hospital, caring for a sick person, etc. In this case, a person must work for at least six months in this job if he:

1. Is not in position.
2. Does not care for a child until he reaches three years of age.

Women can be given hours of compensatory time or paid days off towards vacation, even if they do not have six months of work experience. This is due to the inevitable sick leave for children who go to kindergarten or are under the supervision of a nanny. In the event of the death of a relative, leave granted for five days can be extended to 14 days without pay, if the circumstances of the death require it, a criminal case has been opened or an investigation is underway.

What to do if you don’t give time off at work?

According to the law, a citizen has the right to receive vacation at the time he wishes. But if an employee’s absence from work can negatively affect the entire production process, then the company may not give him time off.

The employer's decision is also influenced by:

• previously planned vacation period;
• short work experience of the employee;
• the employee is on probation;
• frequent registration by the employee of additional leave, time off, and sick leave;
• systematic violation of labor discipline by an employee;
• the attitude of the team towards this employee, his reputation, qualifications.

Remember: there are situations when a company cannot refuse to give an employee a vacation.

This happens if a person:

• was present at work outside of his working hours, this processing is recorded in the appropriate form;
• was on duty on a day considered by law to be a day off or a holiday;
• I recently donated blood. Moreover, he is given time off precisely on the day of blood donation;
• takes time off without paying him due to family problems. Such an occasion could be a wedding celebration, the birth of a baby, or the death of a relative. Moreover, a person is given vacation for 5 days, but he is not paid for these days.

Remember: from January 1, 2019, an employee of any organization can take time off and spend it on undergoing a medical examination.

He will also need to fill out an application. Time off is granted for 1 day and only once every 3 years.

Citizens of pre-retirement and retirement age are given a 2-day leave also once a year.

But in order for the company to actually provide the employee with the time off he planned, he should influence the current situation in advance.

He needs:

1. Agree in advance with a colleague who will work the hours he will be at home. Very often, employers do not give a citizen time off only because there is no one to replace him at the workplace, during working hours.
2. Get all or most of your work done.
3. Agree with your superiors that the employee will quickly complete his work after he returns from his planned vacation.
4. Obtain from a doctor a sick leave certificate or other certificate indicating that the employee was at home due to the illness of his minor child or other serious family circumstances. You should inform your employer about the current situation in advance.

Sample report for a day off from the Ministry of Internal Affairs

In its absence, there is no point in hoping for additional rest.

The legal norm that consolidated and disclosed the status of persons classified as military personnel establishes a rule according to which the time period of time off should be equal to the time of work that is recognized as overtime.

Actions that are carried out in the absence of temporary service restrictions:

1. carrying out testing activities regarding combat equipment;
2. ship trips;
3. combat duty;
4. military inspection;
5. participation in exercises;
6. shipment and loading of ammunition.

Participation in these activities cannot be classified as work characterized by overtime. The reason for this is the mandatory training of the military.

Sample of writing a report on leave of a military man and an employee of the Ministry of Internal Affairs

When a career military officer requests additional or extraordinary leave, he must prove to the leadership of the unit that he has the right to receive it.

For example, family leave (no more than 10 days) is provided to military personnel only in certain cases:

1. death or serious illness of a close relative;
2. other emergency, exceptional situations when the presence of a “vacationer” is necessary (if the commander considers them such)
3. a natural disaster or fire that affected the contract worker’s family;

News portal of the Moscow police union

, announced to me against signature, indicating compensation for overtime. In violation of paragraphs 12, 23 of the Order of the Ministry of Internal Affairs of the Russian Federation dated August 29, 2006.

No. 685, there is no timesheet for my working time at the Tushino metro station, there is no talk of any compensation for overtime.

When I am assigned to the security service of the Tushino metro station, I am required to carry a service weapon, an RP, a radio station and wear a bulletproof vest of the Kora-Phoenix or Kora-PM-1 brand, the weight of which exceeds 7 kilograms, for constant duty. .

Taken together, the weight of all my equipment obviously exceeds 10 kilograms, which is a violation of the Decree of the Government of the Russian Federation of February 6, 1993.

Lawyer consulting

To receive benefits, police officers must submit a report to.

Mikhail Alexandrov – police lieutenant colonel. a report on the provision of parental leave and wait for the document to be signed. Ivan Egorov: Where can I find a sample report for dismissal from the police.

Can I not go on maternity leave and not apply for... I went to sign a report on dismissal for one month, they told me and wrote under my report.

Previously, I wrote an advance payment for travel on a preferential leave for a child (child. All the rules for providing VPD were followed (report, order.

I am a police officer on maternity leave. It turns out that if I leave in September, then the period of maternity leave will be due. Resume samples. I work in the police, but now I am on maternity leave to care for a child.

Apparently, in order to get on the days when the employee wants, he must write before the 5th. Sample. Download form: sample resignation letter by kb)

62, 140 of the Labor Code of the Russian Federation, I ask you to give me no later than the day following the day of my dismissal: My work book, with entries corresponding to paragraphs 10, 21 of the “Rules for maintaining and storing work books”, approved by the Decree of the Government of the Russian Federation of April 16, 2003 No. 225; FEO certificate in the prescribed form (NDFL-2) about my income for the last 12 months in 2 copies: one - for submission to the new place of work, the second - for submission to the labor and employment authorities; Full payment for dismissal, which includes: - the amount of my salary on the day of dismissal, with all additional payments, compensation and permanent bonus payments; — the amount of financial assistance due to me for the period of work in 2008–2009 in accordance with paragraph 19 of the Order of the Ministry of Internal Affairs of the Russian Federation dated

Let's summarize

There is no need to be afraid that the employer will not sign the application for time off. It is important that the citizen warns him in advance, explains the whole situation, gives compelling arguments, helps him understand the current situation, then there will be no problems with submitting an application, considering it, receiving money, and relations in the work team will not be damaged.

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Minimum short-term leave

They also give you a vacation at your own expense, which means at least a week.

The Labor Code of the Russian Federation has the concept of time off, which is described in Article 153. It specifies cases when an employee can take leave, as well as the conditions for receiving it. You must fill out the required form provided by the HR employee. The registration rules can be found in the sample application for time off for a few hours.

The law also provides for an indication of the reasons and incentives for taking unreasonable (unplanned) leave.

What types of time off are there?

There are days off:

1. At your own expense.
2. At the expense of the employer.
3. Due to days of annual paid leave.

When to write an application

Before going on paid rest on the desired day, the employee must coordinate his request with his immediate superiors by writing a statement, and the manager must satisfy such a request by issuing an order.

The application can be written on the day chosen by the employee, but it is worth considering that circumstances may arise that prevent the employee from exercising the right to time off on such a day.

Remember! If the application is not signed, then the employee’s actions in not reporting to work to perform job duties may be regarded as absenteeism, for which the person may be subject to disciplinary action, and in some cases even be subject to dismissal.

If, for good reasons, it was not possible to provide an application, the employee is obliged to notify the manager of the reasons and bring documents confirming such circumstances.

How many days in advance should the application be given to the manager?

Sometimes an employee needs to take time off in emergency situations when it is not possible to write an application in advance. In such cases, you can submit the application to the manager on the required day.

The main condition will be the signature of the application by the boss. If the company works in shifts, employees should agree on a day of rest in advance, since documents are approved over a longer period of time. When determining a specific date, a person should worry about asking for leave several days in advance and prepare an application.

This case will be more convenient for both the employee and the employer. The latter will be aware of the employee’s absence from the workplace and will be able to reschedule work activities.

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